Administrative Assistant | Comparative Bioscience Center
Rockefeller University•New York, NY
•Onsite
About The Position
The Comparative Bioscience Center (CBC) Administrative Assistant plays an important role in supporting the day-to-day administrative and operational functions of the CBC vivarium program. The right candidate will assist with census activities, database updates, scheduling, and inventory coordination to help keep facility operations running smoothly. This role also serves as a front-facing resource for investigators and staff, helping to troubleshoot and resolve everyday operational needs.
Requirements
- High school diploma or equivalent
- Strong customer service and communication skills, with the ability to support investigators and staff in a front-facing role
- Basic computer skills, including Microsoft Office (Excel, Outlook, Word)
- Experience using Tick@Lab for census management
Nice To Haves
- Experience in administrative, customer service, or operational support roles
- Previous exposure to laboratory, research, or vivarium environments
- Experience with scheduling, inventory, or supply coordination
Responsibilities
- Serves in a front-facing role, providing problem-solving assistance to investigators at the CBC front desk
- Addresses operational, scheduling, and basic billing or service inquiries as needed
- Utilizes Tick@Lab for cage card preparation
- Conducts routine census floor scans to support operational oversight and accuracy
- Performs basic database management, data verification, and troubleshooting
- Supports environmental testing activities in accordance with facility standards
- Provides minor support for inventory organization and supply management
- Coordinates communication for research receiving, including animal arrivals
- Assists with supply needs, including PPE and general operational materials
- Schedules and coordinates procedure room bookings on behalf of investigators and staff
- Provides backup support for designated team members to ensure continuity of operations
- Demonstrates strong attention to detail across all assigned tasks
- Other job duties will be assigned as needed by management
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
