Administrative Assistant
About The Position
This is a hybrid position and must be located within 100 miles of the Mayo Clinic campus in Rochester, MN for occasional on-site expectations based on business needs. This position will work closely with a peer admin to help support the Finance and Accounting Services Department leadership team. Applies expertise to perform a variety of non-clinical administrative support tasks including scheduling, coordination, and follow-up tasks for meetings, events, and professional travel; managing of calendars; preparing documents and presentation materials; processing invoices and reimbursements; composing and/or transcribing correspondence/documents; supporting departmental projects/activities; creating and maintaining web sites, web pages, databases, spreadsheets, social media accounts; answering telephones and providing related follow-through. Exhibits initiative, proficiency, and adaptability to optimize the time of those supported. Strong organizational, communication, and interpersonal skills; a commitment to quality and excellence in service; confidentiality; and professionalism are important components of the role. Demonstrates proficient use of computer hardware and software, telecommunication, and other office equipment and ability to navigate multiple systems simultaneously. Is accountable for ensuring accuracy and completeness through attention to detail.
Requirements
- Strong organizational, communication, and interpersonal skills
- Commitment to quality and excellence in service
- Confidentiality
- Professionalism
- Proficient use of computer hardware and software, telecommunication, and other office equipment
- Ability to navigate multiple systems simultaneously
- Attention to detail
Nice To Haves
- Adaptability to optimize the time of those supported
Responsibilities
- Scheduling, coordination, and follow-up tasks for meetings, events, and professional travel
- Managing of calendars
- Preparing documents and presentation materials
- Processing invoices and reimbursements
- Composing and/or transcribing correspondence/documents
- Supporting departmental projects/activities
- Creating and maintaining web sites, web pages, databases, spreadsheets, social media accounts
- Answering telephones and providing related follow-through
Benefits
- Competitive compensation
- Comprehensive benefit plans
- Medical: Multiple plan options
- Dental: Delta Dental or reimbursement account for flexible coverage
- Vision: Affordable plan with national network
- Pre-Tax Savings: HSA and FSAs for eligible expenses
- Retirement: Competitive retirement package to secure your future
- Continuing education and advancement opportunities
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
