Administrative Assistant

Sparrow Company•Saint Louis, MO

17d•Onsite

About The Position

Performs a wide variety of administrative duties to assist the Plant Manager in the business operations. This role involves supporting various meetings, managing communications, coordinating events, maintaining records, and assisting with HR and IT-related tasks.

Requirements

Three (3) to five (5) years experience in an administrative role
Proficiency with various software applications including Microsoft Excel, Word, and Outlook.
Must have ability to learn additional software programs, such as HRIS systems, and others
Capacity to work in a multi-tasking, team environment, and interact with internal and external personnel to accomplish goals
Excellent organizational skills and attention to detail
Excellent verbal and written communication skills with attention to conveying accurate and appropriate information
Ability to use good judgment when communicating with employees and customers, and to maintain discretion and confidentiality
High school diploma required

Nice To Haves

Experience with Kronos is a plus.
Associate degree preferred

Responsibilities

Performs a wide variety of administrative duties to assist the Plant Manager in the business operations.
Assists in the preparation of agendas, presentation and reports of various meetings and plant functions.
Greets and assists visitors to the plant.
Maintains polite and professional communication via phone, email and mail.
Assists in coverage of main phone line.
Handles employee questions (benefits, leave of absences, EAP, etc.).
Assists with scheduling plant meetings, which can include, but are not limited to the following: scheduling meeting space, coordinating schedules, and responsibility for meals being provided.
Responsible for community-related events, annual Christmas party and annual company picnic.
Maintain plant personnel files and other sensitive records.
Distributes various daily, weekly, monthly and annual reports.
Makes travel, seminars and training arrangements for candidates and plant personnel.
Assist in planning events as needed for all activities and sustainability initiatives.
Assists plant office staff as necessary to complete daily activities and perform other duties as assigned.
Assists with plant personnel with IT setups and requests.
Updates visual boards (posters, PowerPoint, etc.) at the plant as needed, including with KPI data provided by managers.
Assists the plant with inbound and outbound mail.
Assists Regional HR Manager and Health and Safety Manager with various activities.
Processes payroll on a back-up basis using Kronos as well performing weekly payroll duties.