Administrative Assistant - Full Time; 1101-401-N

Catholic Charities Brooklyn and Queens•Brooklyn, NY

5d•Hybrid

About The Position

Catholic Charities Brooklyn and Queens, with over 125 years of experience, provides quality social services through 160-plus programs for various age groups and those with mental illness. The Older Adult Centers focus on promoting an active life for seniors, helping them maintain independence and health through diverse activities and services like meals, health screenings, workshops, and social events. The Administrative Assistant will manage clerical, administrative, and bookkeeping duties for Older Adult Services, ensuring compliance with agency and funding source regulations, while fostering a welcoming environment for seniors and visitors.

Requirements

High School Diploma or GED graduate with coursework in business math and bookkeeping.
Proficient in computer software applications, Excel, and Microsoft Office.
Excellent organizational, time management, and interpersonal skills.
Knowledge of Bookkeeping.
Ability to travel between program sites as needed.
Ability to lift to 10lbs.

Nice To Haves

Bilingual preferred.

Responsibilities

Perform clerical functions including data entry, filing, answering phones, and distributing mail.
Establish and maintain files and records according to agency and funding source regulations, including staff time sheets.
Maintain accurate ledgers on expenses and contributions for the programs according to agency regulations.
Handle billing matters by processing check requests, interacting with vendors, and maintaining petty cash.
Maintain program inventory, including office and program supplies.
Prepare and submit all required financial and statistical reports.