Administrative Assistant

Wise Owl Animal Hospital • Tamuning, GU

1d • Onsite

About The Position

The role is to assist the Hospital Manager and Hospital Administrator in the development of various projects, initiatives and reports. Being our ‘Sam’ is a part-time gig. We’re not traversing the lands to Mordor, but we are on a quest leading our team - so one or more weekend day(s) are to be expected as part of this part-time schedule as needed.

Requirements

• Minimum high school diploma or GED equivalent required.
• 1-2+ years of previous administrative support experience.
• Must possess proficiency in MS office, Google Suite and familiarity with Mac products.
• Ability to type 60+ wpm.
• Should have the necessary skills to effectively write business correspondence and work procedures.

Nice To Haves

• College degree preferred.
• Previous experience in health care, veterinary medicine, and/or HR a plus.

Responsibilities

• Keeping the hospital manager and administrator up to date and ensure they don’t miss deadlines or meetings.
• Handling staff requirements and certification documents/forms are submitted promptly.
• Dealing with email enquiries and processing orders as needed.
• Performing research and/or outreach calls to potential business partners and suppliers.
• Keeping all documents filed correctly each day.
• Entering data accurately in our practice management software and HR software systems.
• Conducting periodic audits of tracked data and reporting to administration.
• Interacting with employees at all levels to follow up on delegated tasks or other items.
• Maintaining employee bulletin boards.
• Setting up for staff meetings.
• Assisting with inventory.
• Assisting with scheduling of maintenance and safety inspections.
• Driving to complete various errands as assigned.

Benefits

• Competitive pay
• Increasing PTO each year PLUS additional accrued PTO with rollover
• 401k with 3% company match
• Discounts at local hotel
• Animal Basic Life Support (BLS) Certification
• Employee rates on products and services
• Commitment to train you in the position and continuous development to growth through company sponsored training program(s).
• 15 paid hours for continuing education every 2-years.
• Ability to earn additional nationally recognized certifications.
• Free coffee
• Full kitchen in employee lounge
• Paperless practice using the latest cloud-based systems and technology

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED