Administrative Assistant V - Drug Enforcement Section- Indianapolis

Indiana State Police•Indianapolis, IN

10d

About The Position

Serves as a civilian employee of the Indiana State Police, providing administrative and clerical support to District Command staff, including Field Investigations Command staff. The role supports commanders and designated personnel by managing communications, correspondence, records, office finances, reports, travel arrangements, and routine office equipment tasks. It also involves handling confidential information and communicating information to the public and news media as directed.

Requirements

High school graduation or an equivalent GED.
Ability to proofread documents accurately, as demonstrated by Department testing.
Ability to access, input, organize, file, and retrieve information using a computer.
Ability to communicate effectively, both verbally and in writing.
Ability to work with minimal supervision, prioritize work, and meet deadlines.
Ability to work with spreadsheets, databases, and specialized software.
Knowledge of general office procedures and clerical skills.
Ability to operate and maintain office equipment, including calculators and computers.
Ability to function independently and maintain confidentiality.
Successful completion of a background investigation.
Applicants are asked to submit a complete work history and copies of applicable education and military documents: high school transcript or GED certificate, any college transcripts, technical certificates, and military DD214 if applicable.

Nice To Haves

Ability to understand and assist with basic financial recordkeeping, including tracking expenditures, grant funds, and office billing.

Responsibilities

Receive visitors and schedule appointments for the Division/District Commander and Assistant Commander.
Answer telephones, take messages, and direct questions to appropriate personnel.
Compose and prepare memorandums, letters, reports, and correspondence as requested by command staff and designated personnel.
Develop and maintain filing systems.
Perform clerical and administrative tasks as required.
Distribute incoming inter-department and U.S. mail and prepare daily outgoing mail.
Type correspondence, agendas, meeting minutes, and required reports.
Process attendance and overtime reports as required.
Disburse designated funds, maintain accurate records, and submit necessary paperwork.
Create forms using a computer and prepare and distribute reports, forms, and other documents.
Establish and maintain computer files, including performing routine file backups and purges.
Prepare billings, review them for accuracy, and forward them.
Compile, record, tabulate, and file monthly reports as required.
Receive and disseminate information to the general public and news media as directed.
Handle confidential information, correspondence, and other documents appropriately.
Make travel and lodging arrangements as required.
Perform other duties as required.