Adm Asst Universal (58861)

WOODLAND POND INC•Village of New Paltz, NY

1d•Onsite

About The Position

Performs general administrative duties and provides support to department heads at Woodland Pond, including Admin, Finance, and Resident Services, on a limited basis as assigned. This role may also function as a Unit Clerk or Receptionist/Concierge, depending on the needs of the facility.

Requirements

High school graduate with a minimum of five years of progressive business experience.
Proficient in word processing, desktop publishing, and spreadsheet software.
Demonstrated knowledge of appropriate communication skills for individuals of all ages, especially the geriatric population.

Nice To Haves

Bachelor's degree preferred with two years of administrative coordination, assistant, or secretarial experience.

Responsibilities

Answers telephone calls, takes messages, or directs calls to the appropriate party.
Ensures all necessary documentation (MARs, Resident Chart, Physician Consult sheets) is in order for onsite MD appointments.
Documents all in-house appointments in the Outlook calendar and on the SNF whiteboard.
Updates and maintains various forms and supplies, including ADL sheets, check sheets, fluid intake forms, and physician consult forms.
Manages resident self-scheduled appointment forms and transportation request forms.
Prepares resident emergency packets and updates existing resident census in AOD.
Maintains SNF admission packets and files chart documents, including PT/OT/SP forms.
Orders office supplies and equipment through Central Supply.
Processes and maintains Incident and Accident Reports, including faxing reportable incidents to DOH and maintaining fax confirmations.
Logs Assisted Living I&A's into tracking sheets in Excel.
Receives new orders, delivers them to nurses, and files them in charts after processing and sign-off.
Prepares MAR and TAR for Care Plan Meetings.
Maintains, activates, and monitors PERS and wander guard devices.
Maintains all records not part of the resident's chart in an organized manner for DOH.
Prepares new admission charts, including admission packets, face sheets, CNA documents, and resident bracelets.
Completes room checklists and ensures appropriate room supplies are available.
Assists with AOD order entry for new admissions.
Breaks down discharged resident charts and distributes them to appropriate personnel.
Greets visitors and staff in a friendly manner, ensuring all visitors sign in and are directed to the appropriate location.
Maintains visitor badges and monitors Status Solutions for emergencies.
Updates daily census for the Health Center and the 'Report of Nursing Staff' sheet.
Performs filing for administrative department heads and types correspondence.
Assists with incoming and outgoing mail for administrative departments.
Assists the marketing department with material preparation and mailings.
Aids with limited administrative tasks for the Residents Council.
Performs additional administrative tasks as assigned.