Administrative Assistant - Transplant

Mayo Clinic•Phoenix, AZ

About The Position

Provides administrative support by performing delegated administrative and clerical duties for the assigned work area(s). Exhibits confidentiality, flexibility, accountability, and professionalism. Prioritizes heavy work volume among the various areas according to department demands. Responsibilities may include: Transcribing correspondence/documents; maintaining calendars; scheduling meetings; making travel arrangements and processing reimbursement for travel and other professional expenses; answering multi-line telephones and providing related follow-through; creating and maintaining web pages and databases/spreadsheets; providing support to departmental projects/activities as assigned; preparing reports, meeting agendas and minutes, and presentation materials; and, maintaining electronic files and records. Serves as a resource to the institution for department related needs and questions. May be responsible for supporting multiple individuals and performing high priority responsibilities or tasks in fast-paced environment.

Requirements

High school diploma or GED equivalent required
Demonstrated proficiency with general office and organizational skills
Demonstrated customer service skills and understanding of and adherence to confidentiality policy
Effective written and verbal communication skills
Ability to establish and maintain effective working relationships
Demonstrated accuracy and attention to detail
Ability to prioritize and handle a variety of tasks simultaneously
Ability to perform standard office practices and independent composition of letters
Demonstrates professionalism and mutual respect when interacting with others
Demonstrated proficiency with MS Office Suite (e.g., Word, Excel, Publisher, Acrobat), including high volume calendar management/scheduling
Proficiency with virtual platforms (e.g., Zoom, MS Teams, SharePoint)

Nice To Haves

Some college preferred
Three years of secretarial experience preferred

Responsibilities

Transcribing correspondence/documents
Maintaining calendars
Scheduling meetings
Making travel arrangements and processing reimbursement for travel and other professional expenses
Answering multi-line telephones and providing related follow-through
Creating and maintaining web pages and databases/spreadsheets
Providing support to departmental projects/activities as assigned
Preparing reports, meeting agendas and minutes, and presentation materials
Maintaining electronic files and records
Serving as a resource to the institution for department related needs and questions
Supporting multiple individuals
Performing high priority responsibilities or tasks in fast-paced environment