Administrative Assistant I - Ambulatory Multi Organ Transplant

University Health Network

3d • Onsite

About The Position

The Ambulatory Clinics of the Multi-Organ Transplant Program are designed to meet the follow-up health needs of organ transplant recipients. All patients transplanted at UHN have a designated Transplant Coordinator within the Ambulatory program who assists in managing their care along with the multidisciplinary health team. Each organ group has a specific time and weekday for clinic, with appointments scheduled through their coordinator. As a member of the Ambulatory Transplant Clinic team, the Administrative Assistant I will exercise some judgment or decision-making to provide secretarial and clerical services, in support of administrative and/or professional personnel.

Requirements

• Significant experience in managing time and tasks within an extremely busy professional office environment
• Ability to focus on the priorities of a rapidly changing day
• Excellent MS Office applications skills, especially Outlook, Word, Excel and PowerPoint
• Superb organizational and time management skills
• Ability to multitask effectively
• Show initiative and work well with a wide range of people throughout the organization
• Insightful, mature and tactful
• Remain calm under pressure
• Confident in their capability to perform well in the job and make it their own
• Completion of Grade XII or recognized equivalent
• Completion of a recognized Post Secondary Medical Office Administration program
• Two (2) years related office administration experience
• Previous on-the-job computer/word-processing, database and spreadsheet software experience required
• Experience in a Microsoft Office environment
• Good verbal and written communication skills
• Good organizational and time management skills
• Good interpersonal and customer service skills
• Ability to produce high quality work in accordance with Hospital standards
• Ability to work well under pressure
• Ability to use good judgment in assessing difficult situations
• Knowledge of general office practices, procedures and standards

Nice To Haves

• Experience working in a health care environment an asset
• Knowledge of medical terminology an asset

Responsibilities

• Performing word processing/typing services for assigned personnel
• Providing support with small and/or informal meetings/events
• Maintaining written and/or electronic calendar/schedules
• Maintaining and modifying electronic and paper information filing/retrieval systems methods, and/or formats
• Performing routine budgetary support functions

Benefits

• Competitive offer packages
• Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP)
• Close access to Transit and UHN shuttle service
• A flexible work environment
• Opportunities for development and promotions within a large organization
• Additional perks (multiple corporate discounts including: travel, restaurants, parking, phone plans, auto insurance discounts, on-site gyms, etc.)

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree
• Number of Employees: 5,001-10,000 employees