Administrative Assistant - Transplant-Intestine

IU Health • Indianapolis, IN

2d • Onsite

About The Position

This position provides comprehensive administrative support by managing referral intake, coordinating records collection and tracking, and maintaining accurate data entry systems. Responsibilities include scheduling appointments, managing calendars, coordinating meetings and committee logistics, and ensuring effective communication through patient correspondence and mailings. The role also oversees shared mailbox management, document preparation, filing, and general operational support for providers, coordinators, and leadership. Success in this position requires strong organizational skills, attention to detail, and the ability to manage multiple priorities while supporting efficient day-to-day operations.

Requirements

• High School Diploma/GED required
• 0-3+ years relevant experience
• Previous administrative experience preferred
• Basic proficiency in MS office (Word, PowerPoint, Excel)

Nice To Haves

• Experience with matrix organization and complex work environment a plus

Responsibilities

• Managing referral intake
• Coordinating records collection and tracking
• Maintaining accurate data entry systems
• Scheduling appointments
• Managing calendars
• Coordinating meetings and committee logistics
• Ensuring effective communication through patient correspondence and mailings
• Overseeing shared mailbox management
• Document preparation
• Filing
• General operational support for providers, coordinators, and leadership

Benefits

• Advanced clinical training
• Leadership development
• Promotion opportunities
• Cross training development

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED