Administrative Assistant / Training Support Specialist (Entry-Level) – Defense Training (Draper, UT)
About The Position
We are seeking a motivated, detail-oriented entry-level professional to join our small team as an Office Administrator / Training Support Specialist. This role is perfect for someone early in their career who is eager to learn, grow, and advance within the defense training and education services industry. You will work directly alongside experienced Learning Engineers, Technical Writers, Media Developers, and leadership, gaining hands-on exposure to mission-critical projects that train military, law enforcement, and industry professionals on advanced technologies such as drones, robots, and aircraft-mounted systems. In this supportive position, you will handle a mix of administrative, clerical, and light technical tasks while contributing to the smooth operation of our office and the success of our training programs. This is an excellent opportunity to build foundational skills, understand compliance-sensitive environments, and position yourself for future advancement into roles such as project coordination, media development, or curriculum support.
Requirements
- Strong organizational skills, attention to detail, and a professional demeanor.
- Excellent verbal and written communication skills.
- Proficiency with Microsoft Office suite (Word, Excel, SharePoint, Teams) and comfort learning new tools quickly.
- Ability to multitask, prioritize, and maintain confidentiality in a compliance-sensitive environment.
- Associates or Bachelors degree desired; some college coursework or administrative experience is a plus.
- Reliable, punctual, and eager to learn and contribute in a small-team setting.
- U.S. citizenship required.
- Must pass background check and drug test.
- Able to work in-person in our Draper, UT office.
Nice To Haves
- Interest in education, training, multimedia, or project coordination.
- Basic familiarity with image/audio/video editing tools (e.g., Adobe Photoshop, Premiere, Audition, or free alternatives).
- Experience in customer-facing or administrative roles.
Responsibilities
- Act as receptionist on days with scheduled visitors (customers, partners, service providers, job candidates): greet guests, verify identity and eligibility for access to controlled areas (following provided guidelines), issue/expire visitor badges, and escort as needed.
- Perform light project management duties, including creating and updating project status reports for management and customers, maintaining internal trackers (SharePoint lists, project team whiteboards), and scheduling meetings.
- Keep the company break room fully stocked with drinks and snacks for employees and visitors; perform routine light cleaning of the office and break room areas.
- Coordinate and order food for weekly company team meetings and customer visits.
- Support the curriculum development team by conducting QA testing of new online training modules (e.g., functionality checks, usability feedback, and bug reporting).
- Assist with entry-level media development tasks such as resizing and optimizing images, trimming video clips, cleaning audio recordings, and basic file organization.
- Provide general administrative support as needed (e.g., mail handling, supply ordering, document preparation).
Benefits
- Competitive salary aligned with market rates and expertise (Range: $35K-$50K).
- 15 days PTO + 10 paid holidays.
- 10% Flex Benefit on every paycheck for health premiums, 401(k), or debt payoff â no traditional plans, more take-home pay.
- Incentive bonus for overtime hours, even for salaried roles.
- Flexible scheduling: Core hours 9amâ3pm, with adjustable start/end times to accommodate lifeâbank extra hours for shorter days without using PTO.
- Company break room stocked with free drinks and snacks.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
