Administrative Assistant to the VP of Programs
About The Position
At the San Diego Rescue Mission, we are driven by a profound belief in compassion, service, and the transformative power of Jesus' love. Our mission goes beyond charity; it is a calling to love our neighbors and provide hope and healing to those experiencing homelessness. We are committed to creating a holistic approach to recovery and rehabilitation, ensuring that our programs serve as safe havens for men, women, and children in need. The Administrative Assistant to the VP is a vital administrative and operational support role within the Programs Department, playing a key role in furthering the Mission’s commitment to excellence in service and Christlike compassion. This position works closely with the Senior VP of Programs (and Program Directors as available and appropriate) to ensure data integrity, support reporting needs, and coordinate communication and logistics for various program initiatives. The Administrative Assistant to the VP will complete various projects and tasks in support of accomplishing Programs goals and priorities. This role will also work within system tools such as Mission Tracker and CIE, ensuring accurate information management and effective collaboration. The Administrative Assistant represents SDRM with professionalism and compassion while helping to drive continuous improvement and mission-aligned outcomes across our services for individuals experiencing homelessness.
Requirements
- Minimum Bachelor’s (or commensurate experience)
- Minimum of 1 year working in a nonprofit, ministry, or human services environment
- Ability to function effectively in a dynamic, faith-based environment
- Strong communication and administrative skills (such as typing, attentive to detail, effective oral and written communication skills)
- Capable of maintaining emotional resilience in challenging client situations
- Working knowledge of MS Office (Word, Excel, Access, Outlook)
- Coordinate and/or direct a variety of complex tasks and assignments simultaneously and successfully
- Prioritize effectively and have regular, timely attendance
- Eagerness to learn and be trained
- Work both independently and as part of a team
Nice To Haves
- Experience working with individuals facing homelessness, trauma or addiction.
- Lived experience of homelessness will count towards experience and education.
Responsibilities
- Support the VP in research, preparation of materials, file tracking, and completion of ongoing training.
- Compile weekly and monthly statistics, using information given by program leadership when needed.
- Provide data and statistics to staff when requested.
- Serve as the lead in managing the relationship with Mission Tracker and data management. This includes regular meetings with Mission Tracker, supporting efforts to provide training on Mission Tracker and data quality.
- Lead and manage CIE Utilization, the partnership with CIE and Mission Tracker, and work around Single Sign-On capabilities.
- Demonstrate an understanding and embodiment of trauma-informed practices while providing support (i.e. safety, trustworthiness, transparency, empowerment and choice).
- Coordinate with Programs Staff to make sure data in the Homeless Management Information System is accurate.
- Provide general program support as needed, and other related duties as assigned.
- Assist the VP of Programs in completing project and program goals.
- Schedule meetings and return phone calls from other service providers and organizations
- Plan and participate in partnership meetings with other organizations and service providers.
Benefits
- The San Diego Rescue Mission (SDRM) Is both an equal opportunity employer and a Christian Ministry.
- Background checks in compliance with applicable federal and state laws, including the Fair Credit Reporting Act, the California Investigative Consumer Reporting Agencies Act, and the California Consumer Credit Reporting Agencies Act.
- Drug screen as a condition of employment.
- Participation in E-Verify.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
