Administrative Assistant to the Principal, Givens Elementary

WEBSTER GROVES SCHOOL DISTRICT•Rock Hill, MO

2d•Onsite

About The Position

The Administrative Assistant to the Principal at Givens Elementary is responsible for providing essential clerical support to ensure the smooth and efficient operation of the school office. This role involves creating a welcoming environment and fostering positive relationships with staff, students, parents, and visitors, serving as a key first impression for the school. The position requires handling various administrative tasks, maintaining confidentiality, managing files, and interacting with diverse individuals and external agencies.

Requirements

Experience as an administrative assistant
Successful work history
Strong organizational skills
Requires a high level of initiative, independent judgment, and decision-making skills
Able to work and converse efficiently with all school community members and other external contacts

Nice To Haves

Bachelor’s Degree is preferred

Responsibilities

Prepares, composes, transcribes, and types documents, correspondence, reports, newsletters, and schedules for communication purposes.
Maintains confidentiality of private information concerning the District or individuals.
Maintains files for supervisor(s) and/or department(s).
Determines the needs of inquiries (mail, email, phone, office visits), provides information or direction, and resolves issues based on knowledge of District policies and procedures, or refers to the appropriate party.
Receives visitors into the school office, ascertains the purpose of their visit, and provides information or directs them to the proper person.
Proofreads, edits, and prepares materials for printing, approval, and distribution.
Initiates contact and transacts business with outside agencies and parties.
Prepares and distributes related reports, and maintains enrollment databases.
Develops organized and efficient systems to meet building/department needs, establishes and maintains files, and assists in monitoring budgets.
Assists with ordering office supplies and inventory of office/department supplies.
Processes mail, schedules appointments, and makes travel arrangements for staff.
Operates standard office equipment, is proficient in word processing, basic spreadsheet skills, and Google Applications.
Utilizes student information systems and budget databases.
Schedules building tours.
Maintains student records and attendance.
Records teachers’ absences and substitute requests.
Manages maintenance requests and works closely with the building custodial supervisor.
Maintains supplies and maintenance for computers, copiers, and printers.
Performs other duties as assigned.