Administrative Assistant to the Principal

Haslett Public Schools • Haslett, MI

4d • Onsite

About The Position

The Administrative Assistant for the Principal supports the administration of the middle school by managing correspondence, maintaining student records, coordinating events, processing purchase orders, assisting with building budgets, and serving as a primary administrative contact for students, parents, and staff regarding building matters.

Requirements

• Associate's degree or equivalent educational experience
• Minimum of 2 years administrative support experience with demonstrated proficiency in: Document preparation and management, Record keeping and filing systems, Database management and office technology applications
• Strong written communication skills, including grammar, spelling, and proofreading
• Proven ability to handle confidential information with appropriate discretion
• Demonstrated organizational skills and ability to prioritize multiple tasks independently
• Excellent interpersonal skills for effective communication with diverse stakeholders including students, staff, and parents
• Ability to work collaboratively in a team environment while maintaining self-direction

Nice To Haves

• Prior experience in an educational environment
• Advanced proficiency in school-specific software systems
• Demonstrated excellence in external communications and public relations
• Experience with budget tracking and financial record-keeping procedures

Responsibilities

• Prepare and manage confidential correspondence, reports, and documents for administration
• Coordinate daily guest teacher procedures
• Maintain comprehensive records, including student data, medical information, attendance, and correspondence
• Coordinate and provide administrative support for events and operations (picture day, orientation day, parent teacher conferences, Open House, etc.)
• Process and track school financial transactions, including purchase orders and purchase card administration
• Manage and monitor middle school departmental budgets
• Serve as primary administrative contact for inquiries from students, parents, and staff
• Support payroll processing for hourly personnel
• Maintain student records and general administrative needs
• Answer phones, assist in daily attendance routines and other front office duties
• Assist in the administration of student medication
• Perform additional responsibilities as assigned by the school administration

Benefits

• According to Haslett Educational Secretaries Association Agreement

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree