Administrative Assistant to the Office of Consecrated Life - Archdiocese of Washington - Hyattsville Maryland

Catholic Schools Office, Roman Catholic Archdiocese of Washington•Hyattsville, MD

3d•$28 - $36•Onsite

About The Position

The Catholic Archdiocese of Washington is seeking an Administrative Assistant to support the administrative needs of the Delegate for the Office of Consecrated Life. This role will provide support for financial, legal, spiritual, administrative, and vocational work for approximately 1,000 consecrated men and women and 125 communities within the Archdiocese. Additionally, the position will assist the Office of Clergy and Vicar General in preparing Faculties.

Requirements

Must be a practicing Catholic.
Good understanding or disposition toward the specificities of consecrated men and women.
Excellent ability to communicate well on the phone, by email, and in person.
Experience in handling confidential and sensitive information.
Ability to project a professional presence to those in consecrated life, other staff members, and the public via phone, email, or in person.
Effective team player with strong interpersonal, communication, and customer service skills.
Experience in handling multiple tasks under time-sensitive deadlines and operating in a complex office and interpersonal context.
Good capacity to work well with exterior and interior deadlines.
Bachelor’s degree or equivalent work experience.
5-8 years of administrative experience.
Excellent writing and proofreading skills.
Proficiency in suite of Microsoft Office tools: Excel, Word, Outlook.
Proficiency in database organization and reporting.

Nice To Haves

Experience in high-level not-for-profit setting preferred.
Spanish language proficiency preferred.

Responsibilities

Assist the Delegate for Consecrated Life in supporting consecrated men and women in the Archdiocese of Washington.
Serve as the primary phone point of contact to screen and direct inquiries from Religious and other stakeholders.
Prepare and edit correspondence, including letters to religious superiors and communities, and memos on behalf of the Delegate for Consecrated Life.
Maintain databases of correspondence sent by the Delegate and letter templates.
Maintain accurate and current databases and files of religious communities, secular institutes, and orders of virgins.
Provide communication and support for the NRRO annual appeal.
Assist in the organization of the Archdiocesan grants process for religious communities.
Prepare all Annual Mailings for the Kennedy Directory.
Ensure Child Protection compliance for all in ADW consecrated life by assisting religious communities with Virtus class sign-ups, scheduling fingerprinting and background checks in collaboration with the Office of Child Protection, and managing records.
Assist the Delegate for Consecrated Life with coordinating, planning, and on-site logistics for various events, including Days of Reflection for Religious, meetings, the Jubilee Mass and Luncheon, workshops for religious, vocation discernment events, and the 8th-grade Vocations Mass.
Collaborate with the communications and digital media office to publicize events for OCL.
Communicate OCL events and announcements via a newsletter.
Occasionally write pieces highlighting a religious order in the ADW for publication on the archdiocese’s blog and/or The Catholic Standard.
Occasionally attend events on behalf of the Delegate.