Administrative Assistant, Office of the Provost

Northampton Community College•Bethlehem, PA

2d•Onsite

About The Position

This position is for an Administrative Assistant in the Office of the Provost at Northampton Community College. The college's mission is to help students transform their lives through education. Employees at Northampton receive competitive compensation and an array of benefits while working on campuses located in a region with a very high quality of life. NCC is strongly committed to increasing the diversity of the college community and the curriculum. Candidates who can contribute to that goal are encouraged to identify their strengths or experiences in this area.

Requirements

High school graduate (associate degree preferred)
Any combination of training or experience which would facilitate the performance of the above responsibilities
Proficient in College standard software including knowledge of MS Word/Excel/SharePoint/Outlook software, accurate keyboarding
Excellent interpersonal skills with a high degree of confidentiality required
Ability to prioritize, multi-task and organize work
Good oral and written communication skills
Ability to understand and follow oral or written instructions
Minimum 1 year of related experience

Nice To Haves

Associate degree

Responsibilities

Provide secretarial services, with specific instructions, using College Standard software and associated peripherals
Produce documents from written, oral or electronically produced/transferred materials; proofread typed materials for accuracy
Answer phones and screen calls as required and directed
Provide a front-desk presence for the office; greet visitors; place routine calls and dispense routine information to internal and external parties
Maintain files and records
Schedule appointments and otherwise help to manage schedules
Make travel arrangements
Set up conference room, including establishing Zoom or Teams connections, for meetings
Inventory and order office supplies
Operate general office equipment, such as copier and desktop computers, as required
Maintain confidentiality