Administrative Assistant to the Director of Priestly Vocations - St. John Paul II Seminary - Washington DC

Catholic Schools Office, Roman Catholic Archdiocese of Washington•Washington, DC

25d•Onsite

About The Position

The Catholic Archdiocese of Washington is seeking an Administrative Assistant to the Director of Priest Vocations for St. John Paul II Seminary. This role involves acting as a point of contact for candidates to the formation program, assisting with the application process, publicizing and coordinating vocations events, and updating social media. The position requires strong multitasking, attention to detail, and professional communication skills.

Requirements

High-school diploma
Three- to five-years of administrative experience; demonstrated ability to handle sensitive information
Outstanding Microsoft Office skills
Event-planning experience
Social media experience
Practicing Catholic in good standing
Able to handle paperwork and conduct conversations while maintaining the utmost discretion and confidentiality
Skilled in verbal and written communications
Comfortable multitasking
Highly organized
Attentive to detail
Service oriented

Responsibilities

Answer phone calls and emails to the Vocations office; fulfill requests for information and forms.
Help plan, coordinate and sometimes execute vocation events.
Send out vocations-related communications to students, parents, priests, schools, and Parish Vocation Representatives.
Oversee printing, packing, and distribution of annual vocations materials campaign.
Update dcpriest.org with ongoing news, events, photos, videos, and vocations stories.
Compile monthly submissions for Clergy News and Parish Briefings.
Reserve ad space in the Catholic Standard and El Pregonero. Create and submit ads for print.
Act as a point of contact for applicants to the formation program and oversee the “next steps” in the application process.
Maintain file for each applicant.
Compile each applicant’s packet of materials for review by Admissions Board; email Admissions Board as needed.
Maintain multiple databases for mailing lists—for Parish Vocation Representatives, principals, religious sisters, high-school boys, and college-age and older men.
Help plan and promote vocations events, including discernment excursions for high-schoolers, retreats for men, and middle-school student activities.
Coordinate yearly Parish Vocation Representative Workshop.
Coordinate with seminary faculty and staff regarding vocation events at JPII Seminary.
Assist priests with arrangements to visit high schools.
Process vocations-related credit card statements, invoices, and check requests in conjunction with Seminary Business Manager.
Participate in Ministerial Leadership meeting on a rotating basis with Seminary faculty and staff.
Other duties related to supporting St. John Paul II Seminary where the Vocation Office is located.