Administrative Assistant to Superintendent and School Board

Prescott School District•Prescott, AR

1d•Onsite

About The Position

Provides executive-level administrative support to the Superintendent and serves as secretary/support liaison to the Board of Education. Performs highly responsible confidential and clerical duties requiring independent judgment, organizational skills, and knowledge of school district operations, policies, and procedures.

Requirements

Strong organizational and time-management skills
Excellent written and verbal communication abilities
Ability to maintain strict confidentiality
Knowledge of office management and modern technology systems
Proficiency with Microsoft Office/Google Workspace
Ability to interpret policies, procedures, and regulations
Ability to work independently and manage multiple priorities
Strong interpersonal and customer service skills
High school diploma or GED required

Nice To Haves

Associate degree or bachelor’s degree preferred
Prior executive administrative experience preferred
Experience in education or governmental settings preferred
Ability to obtain any required state certifications or training

Responsibilities

Manage superintendent’s calendar, appointments, and travel arrangements
Prepare correspondence, reports, presentations, and official documents
Screen telephone calls, emails, and visitors
Maintain confidential records and information
Coordinate meetings, conferences, and special events
Compile data and prepare reports for district administration
Assist with personnel, budget, and operational documentation
Serve as liaison between superintendent, administrators, staff, and community
Prepare and distribute board meeting agendas and board packets
Post meeting notices in compliance with state open meeting laws
Record, transcribe, and maintain official board meeting minutes
Maintain board policies, resolutions, and legal records
Coordinate board member communications and training information including professional development records
Track board action items and follow-up tasks
Assist with election documentation and board filing requirements when applicable
Ensure proper retention of official board documents
Maintain district administrative office operations
Organize and maintain filing systems and records
Serves as the district eSchool Coordinator, specifically Cycle’s 2-7
Maintains and updates the district policy manuals
Coordinate public information requests and correspondence
Prepare spreadsheets and databases
Monitor deadlines and compliance requirements
Assist with district communications and public relations activities