Administrative Assistant to School of Arts and Sciences

Newman University • Wichita, KS

1d • Onsite

About The Position

Provide comprehensive administrative and secretarial support to the Dean of Arts and Sciences and to the Division of Science and Mathematics. This full‑time, non‑exempt role plays a key part in supporting academic leadership, coordinating division operations, and ensuring smooth daily functioning across offices and facilities within the School of Arts and Sciences.

Requirements

• Excellent organizational skills with strong attention to detail and the ability to manage multiple priorities.
• Ability to maintain confidentiality and exercise sound judgment in handling sensitive information.
• Proficiency in Microsoft Office and Microsoft Teams.
• Minimum of one year of office or administrative experience.
• High school diploma required.
• Must be legally authorized to work in the United States.

Nice To Haves

• associate or bachelor’s degree preferred.
• Preferred experience supporting science‑related academic or professional environments.

Responsibilities

• Provide primary administrative support to the Dean of Arts and Sciences and the Division of Science and Mathematics, including scheduling, correspondence, meeting coordination, and file management.
• Prepare and distribute meeting agendas, record minutes, and maintain official school and division records.
• Support academic operations by maintaining syllabi and final exam files, creating administrative documents, and coordinating with the Registrar and Admissions offices.
• Assist division leadership with monitoring budgets, ordering instructional supplies, tracking expenditures, and coordinating purchasing.
• Supervise work‑study students, including timesheet coordination and maintaining salary expenditure records.
• Serve as Building Captain for the Bishop Gerber Science Center, acting as the safety liaison and point of contact for emergency response procedures and drills.
• Initiate and track facilities and maintenance work orders for the Bishop Gerber Science Center.

Benefits

• Medical, Dental, and Vision Insurance
• 403(b) Retirement Plan
• Paid Time Off (PTO) and approximately 20 paid holidays/breaks
• Tuition Waiver for employee, spouse, and eligible dependents after one year of employment
• Additional benefits to support your health, financial security, and work‑life balance

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED