Administrative Assistant to Finance & Information Technology Services (ITS)

PINE STREET INN INC • Boston, MA

9d • $22 - $30 • Hybrid

About The Position

The Administrative Assistant provides day-to-day administrative and clerical support to the Finance Department and Information Technology Services. The Assistant will maintain a well-organized and efficient office, including the establishment, implementation and maintenance of office systems that assist in effective program operations. Specifically, the Assistant coordinates program logistics, administrative, project, and meeting management, meeting and document research preparation and distribution, internal and external constituent stewardship, and numerous administrative tasks including meeting scheduling and attendance, note taking, filing, report development and communications. The Assistant works effectively and collaboratively with all departments and staff, and supports the Senior Directors, Directors and VP of Informational Technology of Finance and ITS.

Requirements

• Associate’s Degree in business or minimum of five (5) years of administrative experience in an executive office
• Strong planning and organizational skills
• Superior interpersonal, verbal and written skills
• Superior organizational, written and verbal communications skills
• Demonstrated project management experience
• Demonstrated commitment to Pine Street Inn’s mission, positive approach to change, promoting best development practices
• Excellent computer skills including Word, Excel, and Power Point, Visio, Outlook and ETO
• Ability to work effectively under pressure
• Ability to take initiative
• Must be self-directed
• Must be able to take direction well
• Willingness to work some evenings and early mornings, as needed
• Works proactively to keep up with program innovations and new administrative technologies
• Demonstrated ability to successfully work in a goal-oriented team environment
• Enthusiasm, positive sense of humor and can-do attitude

Nice To Haves

• Bachelor’s Degree in business
• Ten (10) years of administrative experience

Responsibilities

• Provides day-to-day administrative and clerical support to the Finance Department and Information Technology Services.
• Maintains a well-organized and efficient office, including the establishment, implementation and maintenance of office systems that assist in effective program operations.
• Coordinates program logistics, administrative, project, and meeting management.
• Prepares and distributes meeting and document research.
• Manages internal and external constituent stewardship.
• Performs numerous administrative tasks including meeting scheduling and attendance, note taking, filing, report development and communications.
• Works effectively and collaboratively with all departments and staff.
• Supports the Senior Directors, Directors and VP of Informational Technology of Finance and ITS.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree