Administrative Assistant to Executive

Augusta National Golf Club•Augusta, GA

1d•Onsite

About The Position

The Administrative Assistant provides executive-level support to the Chief Commercial and Content Officer (CCCO) and other leaders within the Business Affairs department. Business Affairs serves as the hub for the Club's commercial initiatives, including merchandise, content and media operations, marketing, legal matters, and business development efforts, making this a highly collaborative and fast-paced environment. This role requires exceptional organization, sound judgment, and the utmost discretion while coordinating departmental activities, managing priorities, and ensuring Management remains informed of matters requiring attention.

Requirements

Must be a self-starter, inquisitive, confident and resourceful in managing tasks.
Strong written, verbal, and telephone communication skills with the ability to interact professionally and effectively with a variety of stakeholders.
Efficient organizational skills.
High attention for details.
Ability to handle repetitious job tasks.
Good time management skills with the ability to prioritize multiple tasks.
Proficient in Microsoft Office applications, including Outlook, Word, and Excel, with strong computer skills and experience managing electronic files and records.
Zero to two years of administrative experience in an office environment.
High school diploma or equivalent required.
Possess a valid driver’s license and/or successfully completes the Club’s internal motor vehicle training program.
Applicants must be legally authorized to work in the United States at the time of hire. We are unable to provide visa sponsorship for this position.

Nice To Haves

continuing education in business and/or related field preferred.
Preference of experience in sports, media, hospitality or entertainment.

Responsibilities

Creates appropriate documents, including presentations and agendas for meetings. Develops a follow-up process post meetings with staff and other stakeholders.
Responsible for scheduling and managing the CCCO’s calendar including prioritizing and resolving related conflicts and competing demands, proactively scheduling important meetings with internal and external individuals to ensure all commitments and deadlines are met, and maintaining an organized office.
Builds and updates department travel itineraries. Maintains itineraries and schedules meeting logistics based on e-mail correspondence, limited instruction, and follow-up from management.
Prepares and distributes correspondence, maintains business records and filing systems, manages contact databases and mailing lists, processes administrative requests through ANGC Intranet, and ensures accurate retention of organization of department documentation.
Demonstrate the ability to work across multiple departments for planning efficiency, leverage best practices, and stay informed of key initiatives both internal and external.
Supports Masters Tournament operations by coordinating credentials for sponsors, licensees, business associates, and guests; managing credential changes and department logistics during Masters Week; and assisting with special events, including the International Broadcast Party.
Supports contract administration by drafting, revising, routing, tracking, and maintaining agreements through the Contract Lifecycle Management platform. Manages contract templates, assists with non-disclosure agreements, monitors key contract dates and renewal requirements, and ensures appropriate follow-up and record retention.
Maintains trademark records and files. Responds to clerical requests from outside trademark attorneys. Monitors trademark correspondence to Business Affairs Department and is generally aware of active trademark issues.
Provides general office administration support, including telephone coverage, office equipment coordination, supply management, and backup support to the Executive Assistant and Corporate Administration team as needed.
Follows approved Club procedures in scheduling travel arrangements. Requests domestic and foreign currency for Business Affairs trips.
Receives and processes invoices for the department and works with the Finance department to ensure timely payment. Processes expense reports and check requests for the department. Reconciles monthly credit card statements/expense reports.
Receives, organizes, and prioritizes incoming correspondence.
Schedules meeting rooms and ensures proper setup to include but not limited to necessary equipment and refreshments.
Performs other duties which are deemed by management to be an important part of the job.