Administrative Assistant to Dean of Career and Technical Education

Klamath Community College•Klamath Falls, OR

20h•Onsite

About The Position

The Administrative Assistant to the Dean of Career and Technical Education is responsible for supporting academic functions and providing a broad range of administrative and clerical support functions to the department and faculty. This position requires project management skills, time management skills, multitasking and critical thinking ability, as well as professionalism, discretion, initiative and confidentiality.

Requirements

Must be proficient utilizing Microsoft Office Suite applications, including Excel, Outlook, Power Point and Word
Must possess strong computer and Internet research skills
Have knowledge of basic office equipment.
Demonstrated ability to assume a high degree of responsibility, work independently, and to plan, implement, manage, and complete short-term and long-term projects.
Must be proficient at working in a fast-paced, highly energized work environment.
Must display a spirit of enthusiasm, energy, and multi-cultural awareness.
Ability to work effectively and collaboratively (as a “team player”) with a wide variety of college, community, and governmental entities, and with all levels of internal and external constituents.
Must possess excellent interpersonal skills in the areas of creative problem solving, conflict resolution, group planning, and decision-making processes.
Must possess excellent communication skills, including writing, speaking, emailing, and listening.
Must practice good management techniques and maintain a professional manner.
Demonstrates sensitivity and experience working with individuals from diverse social, economic, ethnic, academic, and cultural backgrounds.
Ability to maintain confidentiality of sensitive information, including student and faculty records according to College procedures and state and federal laws (FERPA, HIPAA, etc.).
Associate’s Degree required
At least two (2) years of successful office experience in an environment that involved planning, minute taking, project management, and high multitasking functions; or an equivalent combination of education and experience.

Nice To Haves

Bachelor's degree preferred

Responsibilities

Provides office management and administrative services for the Dean, including phone calls, mail and visitors, filing system upkeep, budget development and execution.
Maintains the schedule for the Dean, planning meetings, appointments, and travel.
Provides considerable assistance to ensure that the Dean is prepared for meetings, appointments, and events.
Prepares and compiles correspondence and reports relating to and on behalf of the Deans and develops presentations and briefings, as requested.
Edits, proofreads, and reviews items prior to distribution and/or signature.
Conducts research as requested by the Dean or other departmental faculty.
Assists the Dean in obtaining and preparing data for decision-making purposes.
Promotes and facilitates open communication between the Dean, faculty, and College administration.
Coordinates travel and registration arrangements for the Dean and departmental faculty.
Assists in the preparation and monitors the budgets for the various Academic Affairs departments.
Coordinates activities and special projects, as requested.
Organizes department advisory committees, makes necessary arrangements, and takes the meeting minutes for these meetings.
Assist with course and program development, syllabi, sourse materials and textbooks as requested.
Other duties as assigned.