Administrative Assistant-SUD

Lakes Regional Community Center • Paris, TX

9d • Onsite

About The Position

The Administrative Assistant supports the Substance Use Disorder (SUD) program by ensuring smooth and efficient daily operations. This position is responsible for scheduling and confirming client appointments, maintaining accurate and confidential records, and managing program paperwork in compliance with agency and state requirements. The Administrative Assistant also provides administrative support related to the company's Texas Department of Criminal Justice (TDCJ) contract and other state-funded contracts, ensuring accurate documentation, timely reporting, and effective communications with referral sources. Additional responsibilities include greeting clients, answering phone calls, organizing and filing documentation, entering data into electronic systems, tracking attendance for counseling sessions, and preparing reports or correspondence for program staff. The Administrative Assistant maintains office supplies, assists with communication between staff and community partners, and performs other clerical duties as assigned to support the program's mission and goals.

Requirements

• High school diploma or equivalent
• Minimum of one year experience
• Prior administrative or clerical experience
• Strong organizational and time-management skills
• Keen attention to detail
• Ability to manage multiple priorities
• Excellent communication and interpersonal skills
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Familiarity with electronic record-keeping systems
• Ability to maintain confidentiality
• Ability to handle sensitive information appropriately
• Ability to work independently or collaboratively in a fast-paced environment
• Valid driver's license
• Acceptable driving record
• Personal automobile liability insurance as required by the state of Texas

Nice To Haves

• Preferably in behavioral health, social services, or healthcare settings

Responsibilities

• Scheduling and confirming client appointments
• Maintaining accurate and confidential records
• Managing program paperwork in compliance with agency and state requirements
• Providing administrative support related to the company's Texas Department of Criminal Justice (TDCJ) contract and other state-funded contracts
• Ensuring accurate documentation, timely reporting, and effective communications with referral sources
• Greeting clients
• Answering phone calls
• Organizing and filing documentation
• Entering data into electronic systems
• Tracking attendance for counseling sessions
• Preparing reports or correspondence for program staff
• Maintaining office supplies
• Assisting with communication between staff and community partners
• Performing other clerical duties as assigned

Benefits

• Employer-Cost Sharing of Health (Include 50% of Elected Dependent Coverage)
• Employer-Paid Short-Term Disability Insurance
• Loan Forgiveness Program
• Employee Assistance Program
• Pet Insurance
• Employer-Paid Term Life Insurance
• Employer-Match Retirement Contribution (Up to 5% of Base Salary)
• Optional Dental, Vision, Life and Long-Term Disability Insurance
• Wellness Program
• 12 Paid Holidays per Year
• 2 Weeks Paid Vacation Leave per Year with Graduating Accrual Rate
• 2+ Weeks Paid Sick Leave per Year

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED