Administrative Assistant - Student Services WMS & KMS Lvl III SY (3158)

Natick Public Schools•Natick, MA

3d•Onsite

About The Position

The Natick Public Schools seek an Administrative Assistant - Student Services WMS & KMS Lvl III SY. The Natick Public Schools educate approximately 5,300 students from Pre-K through age 22. We are an innovative, supportive, and high-performing district whose outstanding staff provides high quality services for our diverse students and their families from Natick and Boston. Natick Public Schools is a community dedicated to all students achieving high standards in a safe, trusting, respectful environment where learning is exciting, dynamic, and engaging, and where connectedness and belonging are valued and actively cultivated. We are home to families that speak almost 60 different languages and our student population is approximately 29% Students of Color and 71% White students. With a graduation rate of 97% and 90% of our students attending post-secondary schools, we are proud of our commitment to excellence in educating students to be informed and successful citizens of a global world. We enthusiastically welcome educators to our district who seek and thrive in a diverse environment that focuses on the whole child in a strengths-based approach. Please partner with us in our mission to support the diversity of our school community, promote and deliver equitable practices for all of our staff, students, and families, and create meaningful connections that enable everyone to feel included and thrive.

Requirements

Graduation from a high school or GED equivalent with specialized course work in general office practices such as typing, filing and bookkeeping.
Demonstrated aptitude for work to be performed.
Bilingual skills, especially in Spanish and Portuguese, are highly desirable.
Ability to work independently.
Willingness and ability to help other co-workers as needed.
Excellent human relations skills required.
Ability to work collegially and cooperatively with all constituencies within the school community is essential.
Ability to effectively meet and deal with the public.
Ability to communicate effectively verbally and in writing.
Ability to handle stressful situations.
Ability to coordinate office projects.
Ability to handle large volumes of work and a variety of jobs in an efficient and accurate manner.
Formal application.
Rating of education and experience.
Oral interviews.
Reference check.
Strong record of work performance in current and previous roles required.
Successful completion of Criminal Records Check (C.O.R.I.), Sexual Offender Record Check (S.O.R.I.), and fingerprints.

Nice To Haves

Google Suite (Drive, Docs, Sheets, Slides, Forms)
Microsoft Office (Word, Excel, Power Point)
Special Education Management Software (ESTAR)
PowerSchool SIS
Understanding of and commitment to the principles and practices of diversity, equity, inclusion, and social justice as they relate to hiring and supporting district staff.
Three years experience of increasingly responsible related experience, or any equivalent combination of related education and experience.
Skills in the following software applications preferred: Microsoft Office (Word, Excel Power Point), PowerSchool SIS, Constant Contact/School Messenger, Google Docs/Drive, Special Education Management Software(ESTAR).
Must be comfortable with the use of tables and formulas.

Responsibilities

Ensure a smooth and efficient operation of the Student Services office by processing all IEP’s.
Train and provide technical support to all Special Education Staff regarding access and use of the online IEP program.
Maintain accurate records of Special Education Data for export to the Department of Education for State reporting.
Maintain record keeping and destruction of records for all Special Education students and provide record retention per DESE guidelines.
Perform a variety of routine and complex clerical, secretarial and administrative tasks so that the office can meet federal and state special education mandates.
Receive visitors, answer incoming calls and provide information as needed, and refer, when necessary, to appropriate persons.
Provide support to Office of Student Services full year administrative assistant, Planning and Budget Analyst, and Out of District Coordinator as assigned by the Assistant Superintendent.
Assist in the production, reproduction and distribution of forms, documents, flyers and correspondence (i.e. 504 materials, special education materials, success plans, state assessment materials).
Contact individuals as directed by telephone or written correspondence to schedule meetings (i.e. conferences, 504 meetings, special education team meetings).
Complete tasks involving filing, collating materials, compiling packets, typing minutes of meetings.
Maintain and monitor records and perform other tasks related to the School-Based Medicaid program.
Maintain confidentiality of records and information that occurs within the student services department.
Any other relative duties as assigned.