Part-Time Administrative Assistant, Student Services

Alvin College•Alvin College, TX

5d•Onsite

About The Position

This is a Part-Time 19 hour support position for the Recruitment and Enrollment department. Your application status will be updated throughout the review process. If your application is still in progress, your application has not been reviewed by the hiring department. Applications are considered and reviewed based on qualifications. Should a review of your application result in the intent to pursue your candidacy, you will be contacted by phone or email for an interview. Requires flexible work schedule to meet program needs, which may include working days, evenings and/or weekends. If a degree, certification or licensure is required, the provision of official transcripts, licensure and/or certifications must be received in the Office of Human Resources within (30) days of hire. Applicants with academic credentials from non-U.S. accredited institutions are required to have their coursework evaluated in terms of U.S. "equivalency." All international credential evaluations must be conducted by one of the companies affiliated with the National Association of Credential Evaluation Services, Inc. (NACES®) in order to be considered for a faculty position. Applicants bear the responsibility of requesting, paying associated fees, and obtaining an original transcript evaluation for submission to the Office of Human Resources. Please refer to the NACES® website for further information (www.naces.org). Alvin College is an equal opportunity institution and does not discriminate against anyone on the basis of race, color, national origin, religion, age, disability, sex, or any other basis prohibited by law. This is a security sensitive position and requires a criminal history and/or motor vehicle records check.

Requirements

Minimum requirement of high school diploma or equivalent
One (1) year of work experience in a related administrative assistant position
Ability to communicate effectively, written and verbal
Capability to identify and resolve problems/issues
Organizational skills that demonstrate the ability to handle varied amounts of information and data
Highly motivated and the ability to work independently with minimal supervision
Proficiency in using Microsoft Office, Word, Excel, and Power Point

Nice To Haves

Associate’s Degree
Two (2) years of work experience in higher education institution
Proficiency in use of Colleague business management software
Bilingual – English/Spanish
Willingness to collaborate and build consensus

Responsibilities

Greets visitors and answers departmental calls to determine nature of business and directs visitors/callers to the appropriate person
Assists with collecting time recorded documentation for recordkeeping purposes
Assists with creating and maintaining documents pertinent to the department (admissions and advising forms, onboarding and training documents, etc.)
Manages the online New Student Orientation, including editing and distribution to students
Assists with updating and maintaining the website and POD pages for the department
Assists in the maintenance of the departmental budget
Prepares purchase orders, travel reimbursements, petty cash requests, and departmental work orders
Assists with the planning of any events/activities related to the admissions, recruitment and advising
Submits requests on behalf of the department (Marketing, AdAstra, etc.)
Assists in the supervision and training of student employees
Orders office supplies for the department
Other duties as assigned