Administrative Assistant, Student LIfe and Community Engagement

Mohave College•Bullhead City, AZ

1d•Onsite

About The Position

Mohave College is seeking an enthusiastic and service-minded Administrative Assistant, Student Life and Community Engagement to help create an exceptional student experience through meaningful engagement, outstanding customer service, and strong organizational support. This role is important for creating a welcoming campus where students feel connected, supported, and inspired to get involved. The position involves assisting with campus events and student activities, supporting community partnerships, and providing exceptional customer service to build a vibrant campus culture. The ideal candidate is student-focused, collaborative, organized, welcoming, and engaging, taking initiative and following through on commitments. This role requires problem-solving, coordinating details, and creating positive experiences. As a first point of contact, the Administrative Assistant will represent Mohave College professionally and confidently balance multiple priorities, coordinate events and activities, manage schedules and communications, and ensure the office operates smoothly and efficiently. Every interaction matters in fostering student engagement, building relationships, and strengthening the connection between Mohave College and the communities it serves.

Requirements

High School Diploma/GED, AND 2 years related experience, OR 30 semester hours of college credit, OR Possession of skills, knowledge and behaviors as outlined in the position's core competencies.
Adaptability & Flexibility: Ability to cope with difficulties and shift gears comfortably. Respond effectively and rapidly adapt to new information, multiple demands, ambiguity, shifting of priorities, unexpected obstacles, emerging situations and rapid change.
Effective Communications: Conveys clear and timely messages that positively influence the thoughts and actions of others. Effectively expresses ideas and information both in speaking and writing that is appropriate to the complexity of the topic and the knowledge and understanding of the audience.
Customer Focus: Ability to build and maintain internal and external customer relationships, ensuring satisfaction with the programs and services offered by the college.
Ethics & Integrity: Ability to operate in an ethical and trustworthy manner. Respects and maintains confidentiality. Avoid situations and actions considered inappropriate or which present a conflict of interest. Earn the trust, respect and confidence of employees through consistent honesty, forthrightness and professionalism in all interactions.
Planning & Organization: Ability to identify the sequence of tasks and the resources needed to achieve a goal, and prioritizes key action steps. Anticipates the impacts and risks of decisions and actions.
Reliability and Commitment: Cares about the cause of the team and works toward the team's goals. Participates in group projects and conversations, and completes individual assignments for which they are responsible.

Nice To Haves

Student-focused and genuinely enjoy helping students feel welcomed, connected, and supported.
Relationship-builder who easily connects with students, colleagues, campus partners, and community members.
Welcoming, engaging personality.
Highly organized and dependable, managing multiple priorities, calendars, events, and administrative responsibilities with accuracy and professionalism.
Self-starter who takes initiative, anticipates needs, and follows through without waiting to be asked.
Thrives in a collaborative team environment, willingly stepping in to support colleagues and contribute wherever needed.
Enjoys coordinating events and activities, paying attention to the details that create memorable experiences.
Excellent communicator who provides outstanding customer service and remains calm, professional, and solution-oriented in a fast-paced environment.
Embraces change, adapts quickly to shifting priorities, and enjoys finding creative solutions to new challenges.
Takes pride in being the person who keeps everything running smoothly.
Believes in Mohave College's mission and is excited to help create a vibrant campus culture.

Responsibilities

Perform basic secretarial support functions using modern office procedures and equipment, including answering phones, preparing correspondence, data entry, maintaining filing systems, and processing mail.
Gather and provide general program information to students, faculty, staff, and the public, referring issues or concerns to the appropriate party for resolution.
Maintain supervisor's or department's calendars, schedule appointments and meetings, including travel arrangements.
Assist in the preparation of program materials for meetings or other distribution.
Coordinate special events.
Track department budget accounts and office supplies, record expenditures, and facilitate supply orders.
Process invoices for payment.
Prepare a variety of college forms required for daily program operations.
Direct student workers or other workers.
Serve as Web content administrator for the assigned area.
Work independently with experience and exercise independent judgment and initiative with increased knowledge of program policies and procedures.
Assist in the preparation of program reports required by federal and/or state law.
Administer exams and/or handle cash.
Adhere to college, federal, and state administrative procedures, guidelines, initiatives, and directives to ensure compliance with all relevant regulations affecting college operations.
Perform other tasks of a similar nature or level as assigned.