Administrative Assistant - Specialty Leasing/Marketing

Macerich • Annapolis, MD

5d • Onsite

About The Position

The Administrative Assistant assists in the day-to-day operations of the property. These duties include customary administrative support for the General Manager(s), Operations Manager(s), and Tenant Coordinator(s). This position is full-time and in-person at Annapolis Mall. The successful candidate must be able to perform the essential functions of the position satisfactorily. If requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

Requirements

• High School diploma or equivalent.
• Minimum 5 years administrative experience.
• Experience with events planning and/or specialty leasing.
• Intermediate knowledge of Microsoft Office including Word, Excel, PowerPoint, and Outlook.
• All applicants must be able to perform the essential functions of the position, including corresponding core job requirements, with or without a reasonable accommodation. Reasonable accommodations may be made to enable individuals with disabilities (and others in accordance with applicable law) to perform the essential functions of the job, consistent with applicable laws and Company policy.

Responsibilities

• Serve as the front desk representative, managing phones, door access, inquiries, and mail distribution.
• Act as liaison between tenants and property teams (maintenance, HVAC, marketing, housekeeping), distributing information as needed.
• Support Operations, Marketing, Maintenance, Security, and Leasing teams with tenant-related tasks and communications.
• Support marketing events and efforts on the property.
• Manage vendor and contractor insurance (COIs), access coordination, and documentation for construction and maintenance.
• Coordinate meeting room scheduling, community activation calendars, and ensure cleanliness of shared spaces.
• Process invoices, support Accounts Payable, and maintain databases (Yardi, MacCentral, DocuSign).
• Attend mandatory meetings/trainings and support special events with flexible scheduling.
• All other duties as assigned.

Benefits

• Best-in-class benefits with affordable employee contribution levels.
• Annual paid time off, including vacation time, 12 paid holidays and 80 hours of sick time annually.
• Savings accounts for your future through 401K and Health Savings Accounts.
• Participation in the Company stock program at a discount.
• 24 paid volunteer hours annually and employer charitable match benefit.
• A sense of belonging fostered by wellness, satisfaction, diversity and inclusion.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED