Administrative Assistant Specialist

Fresh Del Monte Produce Company • Coral Gables, FL

1d

About The Position

This position supports upper management by performing daily administrative functions. The role requires working in a fast-paced, detail-oriented, and confidential environment, while providing responsive service to guests and supporting other areas as needed when the Senior Analyst, Executive Assistant is absent.

Requirements

• A two-year college degree from an accredited institution and/or equivalent work experience in a related field.
• Expert knowledge of Microsoft Office programs, including Word, Excel, Outlook, and PowerPoint, and AI tools.
• Ability to work in a fast-paced, detail-oriented, and confidential environment.
• Strong communication abilities, including speaking, writing, and active listening.
• Effective organizational and time-management skills, including prioritization, multitasking, and planning, with keen attention to detail.
• Strong customer service skills and a personable, positive attitude.
• Problem-solving and critical-thinking abilities.

Nice To Haves

• Experience with Oracle application financials and related modules.

Responsibilities

• Make appointments and maintain and update calendars daily or as required.
• Greet and assist guests.
• Receive and distribute mail.
• Assist with travel arrangements and expenses.
• Review, code, and submit invoices or enter payment requests in FreshLink as needed.
• Reconcile monthly AMEX bills, obtain supporting documentation and approvals, code charges, and submit them for processing.
• Review and confirm the monthly recurring rent register to ensure rent payments are correct.
• Research and reconcile invoice payments as required.
• Complete ad hoc projects.
• Support all areas as needed in the absence of the Senior Analyst, Executive Assistant.

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• 401(k) with company match
• Employer-paid life and disability insurance
• Flexible Spending Accounts (FSA)
• Paid Time Off (PTO)
• Seven company-paid holidays
• 24/7 telemedicine
• Employee Assistance Program
• Optional voluntary benefits, including legal, accident, and identity protection
• Benefits eligibility begins on the first of the month following the hire date

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree