Administrative Assistant (Shop & Parts Support) - Auburn, IN

TRANSPORT REFRIGERATION INC • Auburn, IN

7d • Onsite

About The Position

We are hiring an Operations Administrative Assistant to support our Operations Manager, service shop, and parts department at our shop location in Auburn, IN! This role is responsible for work order processing, warranty tracking, purchase orders, accident documentation, and daily administrative support in a fleet service environment.

Requirements

• High school diploma or equivalent
• 1+ year administrative or operations support experience preferred
• Strong communication and organization skills
• Microsoft Word, Excel, and Outlook experience
• Valid driver’s license

Responsibilities

• Review, process, and close shop work orders
• Prepare and track warranty claims and OEM returns
• Issue purchase orders to approved vendors
• Maintain accident reports, DVIRs, and maintenance records
• Answer phones and route calls appropriately
• Communicate with vendors and internal teams
• Support the Parts Department as needed
• Prepare operational reports for management

Benefits

• Monday–Friday schedule (no weekends)
• PTO accrual starts Day 1
• Medical, dental, vision insurance begins the 1st of the month following 60 days of employment
• HSA with employer contributions
• Employer-paid life & disability insurance
• 401(k) with employer match after 1 year

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED