Administrative Assistant – Parts Operations

Ziegler Caterpillar•Minneapolis, MN

4d•$23 - $28

About The Position

Ziegler CAT has an opening for an Administrative Assistant – Parts Operations position who will support the Parts Operations Manager with reporting, receiving, invoicing and billing of parts transactions. Additional support to the department would include general administrative support and clerical functions. This job description is intended to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position. Ziegler Inc. will reasonably accommodate the known disabilities of qualified disabled individuals. SEE YOURSELF AT ZIEGLER Founded in 1914, Ziegler is a third-generation, family-owned CAT dealer with over 2400 employees across 30+ locations in Minnesota, Iowa and northern Missouri. Since day one Ziegler has had the same philosophy- if the customer is successful- then Ziegler will be successful. That is why Ziegler is committed to providing employees with the best possible work environment and the right tools for career development. This means great benefits, work/life balance, and ongoing professional development and training. Fulfill your calling by starting a career with Ziegler today! At Ziegler Inc. we’re committed to equal opportunity. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Build Your Career at Ziegler Ziegler sells and services CAT® construction and mining equipment, generators and industrial engines in Minnesota and Iowa, as well as AGCO agricultural equipment across Minnesota, Iowa and Missouri. Ziegler has a team focus, a first-class reputation for service, and a healthy work-life balance. We train our employees to do things the Ziegler Way — the right way —and then we take it one step further. If you’re a talented, hard-working and down-to-earth person, you’ll fit in perfectly here.

Requirements

High School Diploma or GED required; 2 or 4 years of College Degree preferred
1-3 years related experience preferred
Commitment / Dependability, Learning Orientation, Problem Solving, Efficiency, Attention to Detail
Proficient in Microsoft Office Suite and Excel
Standing, sitting, walking, use of hands, talking, hearing

Responsibilities

Validate and manage quantity PO disputes related to Parts order class purchase orders
Apply miscellaneous charges on unprocessed sales orders
Monitor and follow up with uncollected Cash COD charges
Manually invoicing delivered sales orders
Managing invoice on hold sales orders – obtain customer PO’s to process
Manually process Vendor ASN product tags as needed
E Commerce order management
Cash Register support - check processing and daily drawer counting
Support daily inventory adjustments resulting from picking exceptions
Cross function training and support new employee onboarding
Switch board relief as needed
Support inventory management efforts as needed
Works in a cooperative manner with team and superiors

Benefits

Health, Dental, Vision and Life Insurance
15 days of PTO your first year, accrual starts day 1
9 paid holidays
401(k) plan with company contribution and match
HSA (Health Savings Account), Ziegler contributes up to $1000 tax-free each year
Short-Term and Long-Term Disability Insurance, FSA & EAP
Paid Parental Leave & Funeral Leave
Fitness membership discount
Education Assistance
Competitive pay
Health, dental/orthodontia, vision & life insurances
Paid time off (PTO) – 15 days to start
9 Paid holidays
401(k) contributions & match
HSA, Ziegler contributes up to $1000 tax-free annually
STD & LTD Insurance, FSA & EAP
Paid Parental Leave & Funeral Leave
Fitness membership discount
Ongoing training
Education assistance
Advancement opportunities
Safe, clean, and friendly work environment