Administrative Assistant – Parts Operations

Ziegler Caterpillar•Minneapolis, MN

4d•Onsite

About The Position

Ziegler CAT has an opening for an Administrative Assistant – Parts Operations position who will support the Parts Operations Manager with reporting, receiving, invoicing and billing of parts transactions. Additional support to the department would include general administrative support and clerical functions.

Requirements

High School Diploma or GED required
1-3 years related experience preferred
Proficient in Microsoft Office Suite and Excel
Standing, sitting, walking, use of hands, talking, hearing

Nice To Haves

2 or 4 years of College Degree preferred
Commitment / Dependability
Learning Orientation
Problem Solving
Efficiency
Attention to Detail

Responsibilities

Validate and manage quantity PO disputes related to Parts order class purchase orders
Apply miscellaneous charges on unprocessed sales orders
Monitor and follow up with uncollected Cash COD charges
Manually invoicing delivered sales orders
Managing invoice on hold sales orders – obtain customer PO’s to process
Manually process Vendor ASN product tags as needed
E Commerce order management
Cash Register support - check processing and daily drawer counting
Support daily inventory adjustments resulting from picking exceptions
Cross function training and support new employee onboarding
Switch board relief as needed
Support inventory management efforts as needed
Works in a cooperative manner with team and superiors

Benefits

Health, Dental, Vision and Life Insurance
15 days of PTO your first year, accrual starts day 1
9 paid holidays
401(k) plan with company contribution and match
HSA (Health Savings Account), Ziegler contributes up to $1000 tax-free each year
Short-Term and Long-Term Disability Insurance
FSA & EAP
Paid Parental Leave & Funeral Leave
Fitness membership discount
Education Assistance
Advancement opportunities
Safe, clean, and friendly work environment