Administrative Assistant, Senior
About The Position
At Zebra, we are a community of innovators who come together to create new ways of working. United by curiosity and a culture of caring, we develop smart solutions that anticipate our customer’s and partner’s needs and solve their challenges. Being a part of Zebra Nation means you are seen, heard, valued, and respected. Drawing from our unique perspectives, we collaborate to deliver on our purpose. Here you are a part of a team pushing boundaries today to redefine the work of tomorrow for organizations, their employees, and those they serve. You'll have opportunities to learn and lead in a forward-thinking environment, defining your path to a fulfilling career while channeling your skills toward causes you care about – locally and globally. Come make an impact every day at Zebra. The Administrative Assistant, Senior provides administrative and clerical support typically to Senior Directors and Directors. This involves arranging travel itineraries, scheduling meetings using various types of media, taking responsibility for meeting logistics, including conference facilities, refreshments, and interfacing with third party service providers, and collecting data and preparing reports with limited direction. The role's primary focus is to coordinate site-wide activities, manage logistical needs for various business units, and cultivate a positive workplace culture. Responsibilities encompass supporting senior leadership, overseeing site budgets, managing internal communications, and organizing events. Mississauga Design Site in Ontario, Canada, outlining a hybrid or full-time office work model. Zebra portrays itself as an innovative and collaborative company that values its employees and seeks to solve customer challenges with smart solutions. Zebra Total Rewards includes more than just pay and is structured to meet the needs of our changing global business and evolving talent. We are committed to providing our employees with a benefits program that is comprehensive and competitive – including healthcare, wellness, inclusion networks, and continued learning and development offerings. We offer community service days, in addition to the traditional insurances, compensation, parental leave, employee assistance program and paid time off offerings depending on the country where you work.
Requirements
- HS diploma or GED required
- 2+years of experience
- Key qualifications include strong communication and organizational abilities, alongside proficiency in common office software.
Nice To Haves
- Intermediate computer skills required; working with multiple software packages including word processing, spreadsheet, database and graphic/presentation packages
- Intermediate work experience with memos, letters, reports with tables, tabulations, merge document work, creation of spreadsheets with formulas, creation of presentations and graphics
Responsibilities
- Coordinates meetings by managing calendars
- Arranges and coordinates travel reservations and itineraries
- Responsible for meeting planning and logistics, including conference facilities, video-conferencing, equipment, refreshments and interfacing with 3rd party vendors
- Collects data and prepares reports with limited direction
- Manages department files
- Identifies areas for improvement and recognizes, initiates and implements simple improvements of work processes
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
Number of Employees
1,001-5,000 employees
