Administrative Assistant, Senior: Clinical Research, Cancer

Hoag • Newport Beach, CA

5d

About The Position

The Sr Administrative Assistant will serve as the first point of contact, both
in person and for incoming calls to the department. This person will provide
administrative support, playing an important role in the overall success of the
department. Responsibilities include answering telephone calls and assisting
callers, coordinating appointments. Monitor and/or order office supplies as
needed as well as keeping supplies organized. Scheduling equipment repair and
service. May distribute mail and process incoming/outgoing mail. Schedules
various room reservations for meetings and maintains room calendars as
requested. Assists in the development of policies and procedures and
departmental forms. Maintains up to date unit specific data, logs, and runs
reports for management. May support ongoing Programs or special Projects. Acts
as Hoag Ambassador to patients, visitors, staff, physicians, vendors and the
community. Performs other duties as assigned.

HIRE & CLINICAL RESEARCH: Assists Regulatory and Financial specialists with
review of confidential disclosure agreements. Track IRB Renewals, send
reminders, and assist with IRB reviews. Obtain signatures for budgets, MCA's
and professional service agreements.

Responsibilities

• Serve as the first point of contact for the department.
• Provide administrative support.
• Answer telephone calls and assist callers.
• Coordinate appointments.
• Monitor and/or order office supplies and keep them organized.
• Schedule equipment repair and service.
• Distribute and process mail.
• Schedule room reservations and maintain room calendars.
• Assist in the development of policies, procedures, and departmental forms.
• Maintain unit-specific data, logs, and run reports for management.
• Support ongoing programs or special projects.
• Act as a Hoag Ambassador to patients, visitors, staff, physicians, vendors, and the community.
• Assist Regulatory and Financial specialists with review of confidential disclosure agreements.
• Track IRB Renewals, send reminders, and assist with IRB reviews.
• Obtain signatures for budgets, MCA's and professional service agreements.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed