Administrative Assistant - Senior | Altoona

UPMC•Altoona, PA

37d•Onsite

About The Position

UPMC BHA is seeking an Administrative Assistant Senior to join their team. The team provides various services that include outpatient mental health, substance use, service coordination, housing, psych and social rehabilitation and developmental disabilities. As the Administrative Assistant Senior, the candidate will provide advanced administrative and operational support to department leadership and professional staff. In this role, the candidate will coordinate meetings, conferences, and special events; manage executive calendars; prepare correspondence and departmental communications; and support travel and expense administration. The ideal candidate is highly organized, detail-oriented, and proficient in Microsoft Office applications, with advanced Excel skills including the ability to create pivot tables, analyze data, and develop graphs and reports. The candidate will be skilled in coordinating complex schedules for multiple leaders, maintaining and organizing contracts and documentation, and managing competing priorities with accuracy and professionalism. Strong communication, problem-solving, and organizational skills are essential for success in this role.

Requirements

High school diploma or equivalent.
5 years experience in an increasingly responsible administrative support role.
Ability to perform advanced functions in word processing, electronic mail/calendar, spreadsheet, presentation and database software.
Ability to use applicable MS Suite products.
Advanced knowledge of business processes and procedures.
Working knowledge of accounting and financial principles and functions.
Ability to analyze data.
Ability to use discretion and independent judgment.
Cardiopulmonary Resuscitation (CPR)
Comprehensive Crisis Management (CCMC)
Act 34

Nice To Haves

Highly organized
Detail-oriented
Proficient in Microsoft Office applications
Advanced Excel skills including the ability to create pivot tables, analyze data, and develop graphs and reports.
Skilled in coordinating complex schedules for multiple leaders
Skilled in maintaining and organizing contracts and documentation
Skilled in managing competing priorities with accuracy and professionalism.
Strong communication skills
Strong problem-solving skills
Strong organizational skills

Responsibilities

Provide high-level administrative support to department leadership and professional staff.
Draft and distribute correspondence, meeting minutes, and departmental communications.
Coordinate meetings, conferences, and special events.
Participates in Emergency Management planning and organizing employee engagment activies.
Manage executive calendars and proactively schedule meetings.
Coordinate travel arrangements, meeting logistics, venues, and catering.
Maintain expense reports and budget-related records.
Prepare reports, presentations, and supporting materials for leadership.
Analyze complex information requests and identify trends to support decision-making.
Evaluate administrative procedures and workflows.
Recommend and implement improvements to increase operational efficiency.