Administrative Assistant - Research Core

Universities of Wisconsin•Madison, WI

21h•Hybrid

About The Position

This unique position will help advance the research mission of the Department of Surgery by providing administrative and programmatic support to leadership. The incumbent will work directly with research leadership to develop and advance multidisciplinary efforts within the research teams by providing assistance with scheduling and managing resources for key meetings and research education and collaboration events, coordinating research programs and initiatives, and providing support to ensure the completion of research team core functions. This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.

Requirements

Evidence of strong attention to detail
Experience prioritizing multiple projects

Nice To Haves

Experience scheduling meetings and maintaining multiple calendars
Experience in event coordination or project management
Experience in customer service or communications

Responsibilities

Collects, analyzes, and prepares various communication materials from established sources utilizing technology mediums
Plans, schedules, documents, and supports day-of service for research education and collaboration events using established policies and procedures and ensures event compliance with institutional policy
Serves as a first point of contact for individuals and groups, provides basic organizational information via phone, in person and through other communication mediums, and routes more complex inquiries to the appropriate entities
Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations
Maintains established methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures
Sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures under general supervision