Administrative Assistant II, MGBCI Research

Mass General Brigham•Boston, MA

3d•$19 - $27•Hybrid

About The Position

Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham. Job Summary Specializes in providing routine administrative and secretarial support as directed and under moderate supervision, for an individual, group, or department. Responsibilities may include coordination and scheduling, supplies and equipment ordering, meeting minutes, correspondence, Answer and transfer phone calls, prepare spreadsheets and presentations. Manage schedules, coordinate travel, conference calls, payroll and transcription. This is an intermediate-level support role. Does this position require Patient Care? No Additional Job Details (if applicable) The Mass General Brigham Cancer Institute seeks a highly motivated administrative professional to provide executive-level support to the Scientific Director. The candidate will specializes in providing executive administrative support with autonomy and proactivity. Responsibilities will include coordination and scheduling of multidisciplinary meetings, supplies and equipment ordering, meeting minutes, correspondence, preparation of executive communications and presentations as well as managing schedules, coordinating travel, conference calls, and faculty affairs. This is an intermediate-level support role. The ideal candidate who would be successful in this role would thrive on anticipating needs before they're voiced, moving fluidly between calendar logistics, polished correspondence, and executive-ready materials without losing sight of the bigger picture. They would bring sound judgment and discretion to every stakeholder interaction, comfortable representing senior leadership in high-stakes academic and research settings.

Requirements

High School Diploma or Equivalent required or Trade/Technical/Vocational Diploma
Administrative Assistant or Secretarial Experience 2-3 years required
Proficiency with office procedures and equipment i.e. filing, copying, scanning, printing and faxing.
Proficiency in MS Office.
Ability to proofread and edit written documents.
Ability to use phone system.
Managing one's own time and the time of others.
Strong verbal & written communication skills.
Strong interpersonal, written and oral skills.
Ability to use standard office equipment.
Familiarity with medical terminology.

Nice To Haves

Related Field of Study preferred

Responsibilities

Prepare reports, meeting minutes and correspondence.
Create and edit documents, spreadsheets and presentations.
Manage schedules, arrange appointments and itineraries.
Coordinate meetings, travel, conference calls, and complete expense reports.
Answer and transfer phone calls.
May perform transcription and proofread and edit literature, prepare applications for department.
Remain knowledgeable of business unit policies.
May make contacts of a sensitive, complex, and confidential nature.
Completes routine tasks under moderate supervision.
Coordination and scheduling of multidisciplinary meetings.
Supplies and equipment ordering.
Preparation of executive communications and presentations.
Managing schedules.
Coordinating travel, conference calls, and faculty affairs.