Administrative Assistant II, MGBCI Research

Mass General Brigham•Boston, MA

2d•Hybrid

About The Position

The Mass General Brigham Cancer Institute seeks a highly motivated administrative professional to provide executive-level support to the Scientific Director. The candidate will specialize in providing executive administrative support with autonomy and proactivity. Responsibilities will include coordination and scheduling of multidisciplinary meetings, supplies and equipment ordering, meeting minutes, correspondence, preparation of executive communications and presentations as well as managing schedules, coordinating travel, conference calls, and faculty affairs. This is an intermediate-level support role. The ideal candidate who would be successful in this role would thrive on anticipating needs before they're voiced, moving fluidly between calendar logistics, polished correspondence, and executive-ready materials without losing sight of the bigger picture. They would bring sound judgment and discretion to every stakeholder interaction, comfortable representing senior leadership in high-stakes academic and research settings.

Requirements

High School Diploma or Equivalent required or Trade/Technical/Vocational Diploma
Administrative Assistant or Secretarial Experience 2-3 years required
Proficiency with office procedures and equipment i.e. filing, copying, scanning, printing and faxing.
Proficiency in MS Office.
Ability to proofread and edit written documents.
Ability to use phone system.
Managing one's own time and the time of others.
Strong verbal & written communication skills.
Strong interpersonal, written and oral skills.
Ability to use standard office equipment.
Familiarity with medical terminology.

Nice To Haves

Related Field of Study preferred

Responsibilities

Prepare reports, meeting minutes and correspondence.
Create and edit documents, spreadsheets and presentations.
Manage schedules, arrange appointments and itineraries.
Coordinate meetings, travel, conference calls, and complete expense reports.
Answer and transfer phone calls.
May perform transcription and proofread and edit literature, prepare applications for department.
Remain knowledgeable of business unit policies.
May make contacts of a sensitive, complex, and confidential nature.
Completes routine tasks under moderate supervision.
Coordination and scheduling of multidisciplinary meetings.
Supplies and equipment ordering.
Preparation of executive communications and presentations.
Managing schedules.
Coordinating travel, conference calls, and faculty affairs.