Administrative Assistant / Receptionist

Allied Residential, Inc. • Renton, WA

7d • $22 - $23 • Onsite

About The Position

Allied Residential is seeking a professional, organized, and service-oriented Administrative Assistant / Receptionist to serve as the first point of contact at its corporate office. The role manages the front desk, assists portfolio managers and properties, and supports administrative team members and corporate staff. It helps keep office operations running smoothly while providing a welcoming and professional environment for visitors and employees.

The position handles a broad range of administrative duties, including communications and mail, meeting coordination, office supplies and common areas, reporting and financial statement processing, lender and owner materials, petty cash reconciliation, year-end records, and administrative support for company leadership and departments. The schedule is Monday through Friday, 8 a.m. to 5 p.m.

Requirements

• High school diploma or GED.
• Strong customer service skills and the ability to handle calls and visitors professionally.
• Excellent organizational skills and the ability to manage multiple tasks and deadlines.
• Proficiency in Microsoft Office Suite/Office 365, especially Outlook, Excel, and Word.
• Strong verbal and written communication skills, including professional phone etiquette.
• Basic math skills, including the ability to compute rates, ratios, and percentages.
• Ability to occasionally lift and/or move up to 30 pounds and work in a typical office environment.

Nice To Haves

• Six months to one year of related experience.
• Familiarity with remote work platforms, VPNs, and online security best practices.
• Yardi or RealPage experience.

Responsibilities

• Answer and route incoming calls to the appropriate team members.
• Accept, sort, and scan incoming mail to designated locations.
• Maintain conference room schedules and assist with meeting coordination.
• Compile and process orders for Office Manager review or purchase.
• Keep the breakroom stocked and organized.
• Create and post monthly company calendars.
• Prepare and distribute reports to departments, properties, and ownership groups, including Monday Morning Reports, KCHA reports, and tracking logs.
• Assist with monthly, quarterly, and year-end financial statement processing and reporting.
• Prepare lender packages, owner requests, and budget materials as needed.
• Regularly reconcile petty cash funds and ensure transactions are documented and balanced.
• Support year-end tasks, including archiving files, creating new year files, and updating records.
• Provide administrative assistance to the President, Executive Team, and other departments as requested.
• Attend and participate in regular meetings and trainings.

Benefits

• 152 hours (19 days) of paid time off annually, with carry-over up to 120 hours.
• Longevity PTO at 6 and 10 years.
• 9 paid holidays.
• Medical, dental, vision, life, and disability benefits effective the first of the month after 60 days.
• Health Savings Accounts and Flexible Spending Accounts.
• Employee Assistance Plan.
• 401(k) with employer match of 25% of contributions up to 4% of eligible pay.
• Continuous professional development and advancement opportunities.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED