Administrative Assistant Reception

Aston Carter•Des Moines, IA

2d•$17 - $18•Onsite

About The Position

The Administrative Assistant / Receptionist provides front desk support, manages incoming calls, and performs a variety of clerical and administrative tasks to ensure smooth daily operations. This role includes handling invoicing, data entry for sales orders and materials, and general office support in a small, business casual environment.

Requirements

At least 1 year of work experience, preferably in an administrative or clerical role.
Proficiency in administrative support tasks, including handling documents and maintaining records.
Experience performing clerical duties such as data entry, filing, and scanning.
Ability to manage front desk responsibilities, including answering phones and greeting visitors.
Competence using Outlook for email communication and calendar management.
Strong attention to detail when keying in sales orders, certifications, and material information.
Effective verbal and written communication skills for interacting with callers, visitors, and staff.
Ability to organize and prioritize multiple tasks in a small office setting.

Nice To Haves

Diploma or equivalent level of education.
Prior experience in a reception or front desk role.
Comfort working with office technology such as scanners and computer-based filing systems.
Ability to work independently while supporting a small office team.

Responsibilities

Answer incoming phone calls promptly and professionally and transfer calls to the appropriate staff members.
Serve as the first point of contact at the front desk, greeting visitors and directing them as needed.
Prepare, process, and maintain invoices accurately and in a timely manner.
Key in sales orders and related certifications into the appropriate systems or databases.
Enter and update material receiving information accurately to support inventory and record-keeping.
Perform general clerical duties, including filing, scanning, and organizing documents and records.
Use Outlook to manage email communication, schedule appointments, and maintain calendars as needed.
Support day-to-day administrative activities to ensure efficient office operations.