Administrative Assistant - Re-Entry
About The Position
This position provides key support for appeals, reentry initiatives, vital documents, and programming within the Reentry Department at Westville Correctional Facility. The role ensures accurate and timely documentation, maintains compliance with IDOC policies, coordinates communication across departments and external agencies, and assists with tracking program participation and offender records. Westville Correctional Facility is a multi-level security facility located in Westville, Indiana, with a capacity of over 3,400 incarcerated adult males. It offers programs focused on education, re-entry, and community service, with partnerships that allow incarcerated individuals to develop vocational and academic skills.
Requirements
- Specialized knowledge of theories, principles, and practices of administrative management.
- Working knowledge of state governmental administrative structure.
- Working knowledge of assigned program area.
- Organizational skills with the ability to prioritize tasks effectively and multitask.
- Ability to coordinate and motivate professional and support personnel.
- Ability to communicate, both orally and verbally, with diverse public.
- Attention to detail and proofreading skills.
- Ability to establish cooperative work relationships.
- Ability to analyze, update and write procedures and policies.
- At least 5+ years of experience applying the outlined knowledge, skills, and abilities in a similar role may be considered.
- Ability to perform essential functions with or without reasonable accommodation.
Nice To Haves
- A degree is not required.
Responsibilities
- Provides advanced administrative support to an agency, department, or facility.
- Reviews the organizational structure and functions of assigned program area to recommend changes to promote effectiveness.
- Administers staff functions in support of program area.
- Aids program administrator in applying agency or department policies and procedures.
- Represents program administrator in meetings with representatives of other agencies and the interested public to explain and interpret program goals, policies, and procedures.
- Prepares, evaluates, and maintains administrative reports, policies, and procedures for different program areas.
Benefits
- Three (3) medical plan options (including RX coverage) as well as vision and dental plans
- Wellness Rewards Program: Complete wellness activities to earn gift card rewards
- Health savings account, which includes bi-weekly state contribution
- Deferred compensation 457(b) account (similar to 401(k) plan) with employer match
- Two (2) fully-funded pension plan options
- A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to: 150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers
- Up to 15 hours of paid community service leave
- Combined 180 hours of paid vacation, personal, and sick leave time off
- 12 paid holidays, 14 on election years
- Education Reimbursement Program
- Group life insurance
- Referral Bonus program
- Employee assistance program that allows for covered behavioral health visits
- Qualified employer for the Public Service Loan Forgiveness Program
- Free Parking for most positions
- Free LinkedIn Learning access
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
