Administrative Assistant-Pulmonary Critical Care and Sleep
About The Position
Administrative Assistant within the (Division of Pulmonary, Critical Care and Sleep Medicine) in the Department of Internal Medicine who performs a variety of administrative tasks to assigned faculty, administrators, and programs in support of patient care, academic, and research missions; coordinates and maintains appointment calendars; schedules and coordinates meetings, conferences, educational programs, and special events including logistics; attends and records minutes of meetings; transcribes and distributes meeting records; makes national and international travel and lodging arrangements; collects receipts, prepares requests for, and tracks reimbursement of expenses; drafts and prepares correspondence; prepares reports, tables, and slides for presentations; assists with preparation of grant applications, manuscripts, and research reports; assists faculty with preparation of credentialing and promotion & tenure documents; updates CV (curriculum vitae) and tracks CME (Continuing Medical Education) documentation; answers phones and inquiries; serves as liaison for faculty, staff, investigators, administration, and external customers and organizations; opens, screens and distributes mail; establishes and maintains files; performs other duties as assigned.
Requirements
- Six months experience (600 hours training) using computers to generate a variety of materials ranging from basic to complex.
- Six months experience (600 hours course work) in office practices and procedures.
- Six months experience (600 hours course work) in customer service.
- Requires successful completion of a background check.
Responsibilities
- Performs a variety of administrative tasks to assigned faculty, administrators, and programs in support of patient care, academic, and research missions.
- Coordinates and maintains appointment calendars.
- Schedules and coordinates meetings, conferences, educational programs, and special events including logistics.
- Attends and records minutes of meetings.
- Transcribes and distributes meeting records.
- Makes national and international travel and lodging arrangements.
- Collects receipts, prepares requests for, and tracks reimbursement of expenses.
- Drafts and prepares correspondence.
- Prepares reports, tables, and slides for presentations.
- Assists with preparation of grant applications, manuscripts, and research reports.
- Assists faculty with preparation of credentialing and promotion & tenure documents.
- Updates CV (curriculum vitae) and tracks CME (Continuing Medical Education) documentation.
- Answers phones and inquiries.
- Serves as liaison for faculty, staff, investigators, administration, and external customers and organizations.
- Opens, screens and distributes mail.
- Establishes and maintains files.
- Performs other duties as assigned.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
