N99902 Administrative Assistant - Public Safety

Northeastern State University•Tahlequah, OK

7d•Onsite

About The Position

This position provides administrative support for assigned university operations. The work consists of related administrative duties. Frequent interruptions contribute to the complexity of the position. The purpose of this position is to provide administrative support for assigned university operations. Success in this position contributes to the efficiency and effectiveness of those operations.

Requirements

Knowledge of university policies and procedures.
Knowledge of university purchasing policies.
Knowledge of modern office practices and procedures.
Knowledge of computers and job-related software programs.
Skill in the provision of customer services.
Skill in oral and written communication.
Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/internship or having had a similar position for one to two years.
Must provide an original social security card during the hiring process.
Applicants must be currently authorized to work in the United States on a full-time basis.

Responsibilities

Prepares a variety of correspondence.
Attends meetings and records minutes; prepares meeting agenda and supporting documents.
Makes travel arrangements for assigned personnel.
Researches and prepares a variety of reports.
Answers telephone and greets visitors; provides information and assistance; takes messages; refers to appropriate personnel.
Maintains office supply inventory; reorders as needed.
Sorts and distributes mail.
Makes appointments and manages calendars.
Processes purchase orders; processes purchase card statements.
Assists in the development and management of assigned budgets.
Designs and prepares marketing and promotional materials.
Maintains website and social media accounts.
Maintains a variety of documents and forms.
Directs the work of student employees as assigned.
Enters information to computerized databases.
Prepares a variety of schedules and calendars.
Maintains a variety of files and records.
Assists in the coordination of conferences, programs and special events.
Performs related duties.
And other duties as assigned.