Administrative Assistant/Proposal Coordinator
About The Position
At Whitman, Requardt & Associates, LLP, we are "People Focused and Project Driven". We have been in business for more than 110 years and we are known for our quality work and quality employees. This is your chance to join our team and help us to design the infrastructure and buildings that improve the world! We are currently seeking an experienced Administrative Assistant/Proposal Coordinator to join our dynamic Team in our Mechanicsburg, PA office. This position will play an important role in supporting our design and technical disciplines within Mechanicsburg, PA and companywide. The ideal candidate will be self-motivated, a team player, well organized, and adaptable with excellent written, verbal and layout skills. They will work as part of a companywide team to support administrative, marketing and proposal activities.
Requirements
- High school degree or equivalent required, Associate’s or Bachelor’s degree in Marketing, Communications, English, Journalism or related field preferred.
- A minimum of 3 years or experience required. Prior experience working in an Engineering, Architectural or Construction industry preferred.
- Must be proficient in Adobe Creative Suite (InDesign and Acrobat) and other digital applications.
- Must be proficient in Microsoft Office (Word, PowerPoint, Excel, Outlook)
- Strong communication skills, professional demeanor and positive attitude
- Collaborative work style and highly motivated with strong drive to succeed.
- Extremely detail oriented and highly organized with strong time management skills.
- Exceptional organizational skills, including electronic document management.
- Proven ability to maintain confidentiality, including a high degree of discretion when dealing with confidential information.
- Ability to multi-task, meet deadlines and adapt to changing priorities
- Demonstrated ability to work both independently and within a team.
- Willingness to continue to learn and grow technically and professionally within the company
- The ability to work as necessary to meet deadlines, when required
Responsibilities
- Providing administrative assistance as needed to the technical and management team.
- Set up and maintain project files (electronic and hard copies).
- Schedule and book travel arrangements.
- Distribute incoming mail and prepare outgoing mail and packages.
- Field phone calls, receive, and direct visitors.
- Obtaining necessary supplies, equipment, and reference materials for the York office.
- Researching information.
- Composing and editing documents and presentations.
- Updating databases.
- Setting up and maintaining files.
- Assisting in producing proposals and marketing materials and preparation for presentations.
- Preparing staff resumes, project descriptions, and marketing information.
- Working with graphics teams to create figures/graphics and digital collateral.
- Proofreading and editing materials for readability and compliance.
- Participating in QA/QC procedures for deliverables.
Benefits
- Flexible work schedule options
- Competitive salary
- Leave accrual and paid holidays
- Healthcare benefits
- Group Life Insurance, as well as additional optional life Insurance, short and long term disability insurance
- Flexible spending accounts for medical and dependent care reimbursement
- 401(k) Retirement Plan
- Tuition Reimbursement
- Employee Assistance Program
- Parental and maternity leave benefits
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
