Administrative Assistant / Project Coordinator (Electrical Contractor)

Randall Construction•Apopka, FL

1d•$24 - $30•Onsite

About The Position

Randall Electrical is seeking a top-tier Administrative Assistant / Project Coordinator to work in our Apopka, FL headquarters. This role directly reports to and assists the Management and Operations Team. The Administrative Assistant / Project Coordinator often serves as the first point of contact for clients, vendors, and employees, ensuring a professional and welcoming environment. This role is responsible for managing clerical/office operations, handling communications, and assisting with administrative tasks to support the efficient operation of the Electrical department.

Requirements

High School Diploma required.
Possess good computer skills (Microsoft Suite).
Communication skills (can speak to people in a professional environment).
Time conscious (can be on time and efficient).
Demonstrate dependability, flexibility, and teamwork.
Ability to pass drug screen and reference check.
Ability to follow verbal and written instructions.
Ability to adhere to, implement, and follow safety procedures at all times.
Ability to work well with others.
1-2 years’ experience assisting management in a variety of construction environments

Nice To Haves

Bilingual (English & Spanish) a plus.

Responsibilities

Open new Jobs in computer & accounting systems
Create job folders in Financial Drive
Create job folders in One Drive (Construction Team)
Copy Estimating information to One Drive.
Requests NTO.
Requests COI to insurance agent.
Follow-up Executed Subcontract.
Request Bond if required
Request Notice of Commencement.
Enrollment on OCIP or CCIP if required by Job
Request Budget (Estimating Department/PM).
Enter Budget in CE.
Apply for Permits (PM)
Set Up Billing Documents AIA Forms / SOV (PMs)
Follow up Executed Change Orders (PMs)
Enter Executed Change Orders in CE
Collect Monthly Pay Apps (PMs)
Enter approved billing in CE
Update Division Billing Log (PMs)
Create accounting reports required by GCs (Small Business utilization, statement of accounts, Affidavits, Pay Apps, Lien Waivers, Third Party Obligation, Follow-up Retention Billing)
Send Monthly Job Costing Reports to PMs
Hold Monthly Job Costing Meetings (Each PM-Job)
Follow-up Job Costing Changes – Wrong allocations
Prepare monthly pending Matters Reports for PMs
Reclass – Follow up Job Costing Changes – Wrong Allocations
Create subcontract agreements upon request
Enter subcontracts in CE
Requests subcontractor’s documentation (COIs/W-9)
Create Folders in Financial Drive (S Drive)
Review Monthly Pay Apps
Send Pay Apps for Approval (PMs/GMs)
Send approved Pay Apps to Accounting Department
Create Change Orders for Subcontracts
Follow up executed Change Orders
Enter Change Orders in CE