Administrative Project Coordinator

Promo Print Plus • Worcester, MA

2d • Remote

About The Position

Promo Print Plus, a growing promotional products company, is seeking an Administrative Project Coordinator to manage customer projects, communicate with vendors, track orders, review proofs, and respond to client emails. This role requires sustained attention to detail and uninterrupted focus during scheduled work hours. The ideal candidate will have a quiet, dedicated workspace, reliable internet, and the ability to work without frequent interruptions during core hours. This is a part-time, remote position for individuals who enjoy focused work and organization.

Requirements

• 3-4 years of administrative, project coordination, customer service, or office experience
• Exceptional organizational skills
• Strong proofreading and attention to detail
• Excellent written communication skills
• Top notch problem solving skills
• Experience with Google Workspace and Microsoft Office
• Comfort juggling multiple orders with changing priorities
• Confidence communicating with vendors and clients
• A genuine desire to help people
• Dependability

Nice To Haves

• Experience with QuickBooks Online is a plus, but not required

Responsibilities

• Track customer orders from placement through delivery
• Follow up with vendors on production timelines
• Monitor proofs and obtain approvals
• Problem solve
• Update CRM and order tracking systems
• Create purchase orders in QuickBooks
• Track shipments with UPS/Fedex and proactively communicate updates
• Keep customer, vendor, and internal emails organized and up to date
• Respond to customer and vendor emails during business hours
• Maintain organized digital files and documentation
• Catch small issues before they become big problems

Benefits

• $22-$25/hour starting pay
• Retirement Plan
• Remote work from anywhere in Massachusetts
• Company SWAG

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: No Education Listed