Administrative Project Coordinator
Obrien Engineering Inc•Dallas, TX
•Onsite
About The Position
OEI (O'Brien Engineering & Architecture) is seeking a full-time Project Coordinator. This position plays a key role in ensuring projects are executed efficiently by coordinating documentation, tracking schedules, communicating with clients and internal teams, and assisting project managers with day-to-day administrative and project coordination tasks. The ideal candidate is detail-oriented, proactive, and able to manage multiple priorities in a fast-paced environment while maintaining a high level of accuracy and professionalism.
Requirements
- Strong organizational and time management skills.
- Excellent written and verbal communication skills.
- Ability to prioritize multiple projects and meet deadlines.
- High attention to detail and accuracy.
- Strong problem-solving skills and ability to work independently.
- Professional and customer-focused attitude.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
Nice To Haves
- Associate's or Bachelor's degree preferred, or equivalent work experience.
- Previous experience in project coordination, administrative support, construction, engineering, or a related field is preferred.
Responsibilities
- Provide administrative and project support to multiple Project Managers.
- Assist with project setup, organization, and maintenance of project files.
- Prepare, review, and distribute project documents, reports, and correspondence.
- Track project schedules, deadlines, deliverables, and milestones.
- Coordinate meetings, prepare agendas, and document meeting minutes.
- Communicate with clients, contractors, vendors, and internal team members regarding project status and documentation.
- Process contracts, proposals, and change orders as needed.
- Maintain accurate project records and ensure documentation is current and complete.
- Support project closeout by organizing final documentation and deliverables.
- Perform general office and administrative duties to support the engineering team.
Benefits
- Medical (8 plans to choose from), Vision, Dental,
- Simple IRA with 3% matching,
- Basic Term Life and Personal Accident Insurance,
- Basic Disability Insurance,
- Adoption Assistance Program,
- Educational Assistance Program,
- 8 Paid Holidays in addition to PTO
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
