Administrative Assistant - Production

BROOKWOOD COMMUNITY CHURCH INC•Simpsonville, SC

93d•Hybrid

About The Position

The Production Administrative Assistant supports the Production Department by providing administrative, scheduling, communication, and coordination support. This position ensures smooth weekly operations, accurate documentation, organized planning workflows, and helpful volunteer care. The ideal candidate is detail-oriented, highly organized, and passionate about supporting ministry through excellent behind-the-scenes administration.

Requirements

Strong administrative and organizational skills
Ability to manage multiple tasks and meet weekly deadlines
Comfortable learning and using digital tools such as Planning Center, HUB, and shared calendars
Strong written and verbal communication
Professional, friendly, and ministry-minded demeanor
Ability to work Sundays is required

Responsibilities

Maintain and update Production’s Blueprint calendar, planning timelines, and HUB administrative tasks.
Process Production-related requests submitted through the HUB and ensure timely communication and completion.
Collect receipts, categorize purchases, and submit weekly credit card reports.
Assist with ordering supplies, equipment needs, and tracking purchase status.
Serve as the primary administrative contact for internal ministries, volunteers, and staff requiring Production support.
Update service plans, upload necessary documents, and ensure accuracy across all Production Planning Center schedules/items.
Create, email, print and distribute Sunday Script from Welcome, order of service and Teaching Pastor’s Manuscript.
Assist with content, updates, and administrative prep for departmental playbooks and ministry highlight coordination.
Maintain and update staff scheduling for weekend services, events, and weekly responsibilities.
Maintain and update volunteer scheduling for weekend services for Spanish, Deaf and Portuguese Ministries.
Coordinate birthday cards, prayer requests, thank-you notes, and general volunteer care.
Record weekly volunteer attendance, follow up with team leads, and support onboarding/communication.
Provide onsite administrative support during Sunday services including volunteer coordination, check-in, scheduling needs, and various operational tasks.
Prepare and upload completed podcast files, add descriptions, schedule posting, and ensure correct metadata.