Administrative Assistant - Procurement

Laura Canada•Laval, QC

3d•Onsite

About The Position

As the Office Administrator - Procurement you will contribute to Laura’s success by supporting daily purchasing and inventory operations across our stores, Head Office, and Distribution Centre. This role plays a key part in ensuring accurate ordering, optimal stock levels, and timely fulfillment of requests, while contributing to continuous process improvements within the procurement function.

Requirements

Strong proficiency in Microsoft Office (Excel, Word, Outlook); ERP experience (e.g., Navision) is an asset
Excellent organizational, communication, and problem-solving skills
Ability to manage multiple priorities in a fast-paced environment
Collaborative mindset with strong interpersonal skills

Nice To Haves

Experience in procurement, purchasing, or inventory management

Responsibilities

Prepare and process purchase orders; verify invoices and pricing accuracy.
Track orders and liaise with suppliers to ensure timely delivery.
Maintain supplier records and procurement system data.
Support the Procurement Specialist with updates, insights, and initiatives.
Monitor stock levels to prevent shortages and overstock.
Coordinate replenishment and manage backorders.
Participate in inventory counts and ensure proper storage.
Identify trends and opportunities for improvement.
Manage requests from stores and Head Office, ensuring timely fulfillment.
Handle special requests and ongoing programs (e.g., business cards, snack station).
Communicate order status and resolve issues proactively.
Oversee ordering and replenishment of office supplies, beverages, and snacks.
Track and analyze procurement spend; prepare monthly reports.
Monitor budget adherence and purchasing trends.
Provide inventory insights, risks, and opportunities.
Support budget reviews and present data when required.
Partner with the Procurement Specialist while managing day-to-day operations independently.
Contribute to process improvements in procurement and inventory workflows.
Adapt to evolving priorities and participate in special projects.
Ensure compliance with company policies and procedures.