Administrative Assistant / PPT Scheduler

Solterra Academy•New Britain, CT

7d•Onsite

About The Position

Solterra Academy provides comprehensive special education for students aged 5 to 22 who require intensive intervention due to severe emotional, behavioral, cognitive, developmental, and/or learning challenges. We are committed to fostering a supportive, developmentally appropriate, and individualized learning environment that promotes each student’s academic growth and personal success. Solterra Academy is seeking a Full-Time Administrative Assistant / PPT Scheduler to support our SAS Office and ensure smooth coordination of PPT meetings, visitor screening, and essential administrative tasks. This position requires a year-round commitment, including both the regular school year and our summer session.

Requirements

High School Diploma or GED required
Proficiency in Microsoft Word, Outlook, and Excel required
2–3 years of relevant administrative experience

Nice To Haves

Associate’s or Bachelor’s degree preferred
Experience in a school or special education setting preferred

Responsibilities

Coordinate Annual, Triennial, and Program Review PPTs in collaboration with districts and school teams
Manage calendar invites, meeting logistics, room reservations, and weekly PPT schedule updates
Screen and direct visitors to ensure a safe, welcoming SAS reception area
Support Admissions, HR, and the Assessment Center with visitor flow and communication
Maintain archives and student records according to Solterra’s retention standards
Prepare and distribute IEP-related documents, reports, letters, and classroom correspondence
Enter and maintain accurate student data, service logs, climate documentation, and backup incident reporting
Communicate effectively and respectfully with staff, families, and district partners while supporting a positive school culture
Support Solterra Academy’s mission, vision, and values
Adhere to all school policies and state/federal regulations