Administrative Assistant - Planning

TOWN OF CORNELIUS•Cornelius, NC

1d•$42,998 - $53,748•Onsite

About The Position

Under general supervision of the Planning Director, this position performs a variety of complex secretarial and general office management duties for the Planning Department. This role requires technical and specialized skills and involves performing related work as required. The position supports planning projects, provides customer service, manages office operations, and serves as secretary to various boards and committees.

Requirements

Proficient with the use of MS Office and Adobe Acrobat professional applications, and ability to learn similar programs and/or applications as needed
Ability to write in a professional manner with thorough knowledge of sentence structure, English language vocabulary, grammar, and spelling
Thorough knowledge of office management procedures
Thorough knowledge of the essential duties as required by the Planning Department
Ability to simultaneously manage multiple tasks of various levels of complexity
Ability to make minor administrative decisions in accordance with laws, ordinances, regulations, and Town policies and procedures
Ability to maintain a variety of complex clerical records and data and prepare reports or spreadsheets from said records
Ability to provide exemplary customer service and deal tactfully and courteously with the public
Ability to establish and maintain effective working relationships with other Town officials and employees
Ability to work well independently and in a team environment as a leading or contributing member
Ability to maintain a professional appearance and personal conduct
Associates degree with courses in secretarial science, business practices, and/or office management, and specific courses and training as related to the requirements of the Planning Department
2 to 3 years of experience in a secretarial and general office management capacity; or an equivalent combination of training and experience
Possession of an appropriate valid driver’s license

Nice To Haves

Experience in local government is preferred
Experience in the responsible use of Artificial Intelligence (AI) is preferred
Possession of Notary certificate is preferred

Responsibilities

Participates in a supporting role in the performance of all planning projects and studies
Provides excellent customer service to the public via phone, email, or in-person. Directs communications to other Town staff as needed
Schedules appointments for individual and group meetings
Orders and tracks office supplies and other items
Orders and picks up meals and other supplies using a town vehicle
Prepares letters, spreadsheets, and presentation slides as needed
Supports Planning Staff with the maintenance and organization of files, records, supplies, and other general office management tasks
Distributes and collects Planning Department mail
Maintains conference room reservations
Prepares and issues public notices distributed in the newspaper, through physical mail, and posted on the Town website. Assists staff with other public hearing scheduling and project tracking responsibilities, as needed
Maintains Planning Department website (training provided)
Manages accounts payable for the Planning Department by processing invoices and credit card charges for payment. Periodically runs financial reports using MUNIS software
Tracks maintenance records and requirements for Planning Department vehicle
Substitutes for Town Clerk at Town Board of Commissioners meetings as needed
Serves as Secretary to the Planning Board/Board of Adjustment and the Transportation Advisory Board; duties include preparing agenda and packet for all meetings, setting-up meeting room, attending all meetings, preparing official meeting minutes, corresponding with members via email and telephone, and related duties
Maintains membership roster and other records, including meeting minutes, for two other advisory boards/committees (Architectural Review Board and Predevelopment Review Committee). Coordinates other administrative tasks and attends daytime meetings as needed
Provides other administrative support to Planning Department staff
Attendance at scheduled night meetings is required (approx. 2 per month)
Performs other duties as required