Administrative Assistant - Planning and Development

City of Canyon TX • Canyon, TX

6d • Onsite

About The Position

The Administrative Assistant in the Planning and Development Department plays a vital role in supporting the department's day-to-day operations. This position requires exceptional organizational, communication, and problem-solving skills to ensure the department's efficient operation. The individual will collaborate closely with department staff, city officials, and external stakeholders to facilitate planning and development.

Requirements

• Ability to work in the United States
• High school diploma or equivalent.
• Proficiency in using computers and mobile devices for data entry, report generation, and communication purposes.
• Proven experience in an administrative role.
• Familiarity with database management and record-keeping systems.
• Proficiency in using office productivity software (e.g., Microsoft Office Suite, Slack, file management, etc.)
• Excellent written and verbal communication skills, including the ability to prepare professional correspondence and reports.
• Strong organizational skills with the ability to manage multiple tasks and priorities effectively.
• Must possess the ability to remain calm in stressful situations.
• Confident in establishing and maintaining working relationships with staff, public, contractors, and other governmental agencies
• Strong attention to detail and commitment to accuracy.
• Ability to work independently and collaboratively in a team-oriented environment.
• Must be able to drive a motor vehicle.
• Must be able to climb ladders.
• Must be capable of lifting and handling weights of up to 50 lbs. without assistance.
• While performing the duties of this job, the employee is frequently required to stand, walk, sit, talk, and hear.
• The employee is occasionally required to use their hands to feel, climb ladders, and balance.
• Must be able to stoop, kneel, crouch, and crawl.
• Specific vision abilities required by this job include close and distant vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Nice To Haves

• One year of experience working in an office setting providing administrative support duties is preferred.

Responsibilities

• Serve as the primary point of contact for internal and external inquiries, providing accurate and timely information on department policies, procedures, and projects.
• Assist in the preparation and distribution of public notices, press releases, and other communication materials.
• Work with other internal departments, external agencies, and community members to gather and disseminate information relevant to planning, development, building safety, and code compliance activities.
• Assist in project management tasks, including tracking timelines, milestones, and deliverables.
• Prepares project-related documentation such as permits, notices, agreements, etc.
• Coordinate with contractors, consultants, vendors, etc. to assist customers with projects.
• Assist the public and contractors with permits, license registration, and general information
• Works as an integral part of a team to fulfill the department portfolio.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED